Cost Control Administrator

Hoffman Construction Company•Boise, ID

23d•Onsite

About The Position

The Cost Control Administrative Assistant works within the Accounting department and reports to the Cost Manager or Project Manager. The position supports Project Managers and the Cost team with project cost control through clerical and administrative duties. The role is fully on-site and offers a salary range of $57,200–$72,800 plus incentive.

Requirements

High school diploma or GED.
Proficiency in Windows and Microsoft Office 365, including Excel, Word, Outlook, PowerPoint, and Teams, and a general understanding of working within a computer network.
Ability to work cooperatively through high-pressure situations.
Excellent time-management skills and ability to multitask and prioritize work while frequently interrupted by phone calls and questions about work in progress.
Excellent written and oral communication skills and ability to develop strong interpersonal relationships.
Ability to work in a large professional setting; patience and professionalism.
Strong teamwork and collaboration skills with personnel across departments and leadership levels.
Ability to work independently, make decisions, and follow through on assignments.
Creativity, independent judgment, organizational and problem-solving skills, and ability to plan and organize work.
Strong organizational and computer-use skills and competency in reading, writing, and speaking English, interpreting construction-related documentation, and communicating with coworkers.
Physical ability to work a combination of standing, walking, and sitting; climb stairs; use a mouse, keyboard, and computer; and lift up to 25 pounds occasionally. Minimal bending, twisting, kneeling, crouching, and crawling are required.
Visual acuity at near, mid, and far range, including color and peripheral vision, depth perception, and hand-eye coordination; sufficient hearing and speech for in-person and telephone communication and speaking in front of groups.
Constant mental alertness, accuracy, and attention to detail.

Nice To Haves

Bachelor’s degree in Accounting, an equivalent degree, or equivalent work experience.
Familiarity with the CSI specification system for construction.

Responsibilities

Track and follow up on required subcontractor cost proposals.
Perform an initial review of subcontractor cost proposals to confirm documentation is complete, correct rates are applied, and mark-ups comply with contract requirements.
Assist with maintaining job cost reports, including budgets, commitments, forecast “yet to buys,” contingency, and spending.
Track costs by bid package, field order, and owner-defined change category.
Support maintenance of project change, work authorization, and contract modification logs.
Support preparation of monthly status reports, including narratives, executive cost reporting, project cost indicators, and cash flow projections.
Monitor data requirements and ensure they are satisfied in accordance with established budgets and schedules.
Write and publish meeting minutes and summarize material quantities in an orderly manner.
Maintain electronic cost information and status logs for tracking.
Work closely with Cost Engineers and the Project Manager to ensure accurate files and data entry.