Corporate Services Specialist

Conner Strong & Buckelew•Camden, NJ

2d•$25 - $28•Hybrid

About The Position

This role provides professional customer service support for Receptionist, WorkSmart Scanning Unit, and Mail Operation functions within Corporate Services at the Corporate Headquarters in Camden, New Jersey. The ideal candidate is organized, capable of multitasking, and thrives in a fast-paced environment. This position also assists with clerical and other corporate services duties to support the company’s infrastructure.

Requirements

Professional and courteous demeanor
Previous receptionist experience
Excellent customer service, interpersonal, organizational, verbal and written communication skills
Proficient in Word, Excel, and Outlook
Ability to work well independently as well as in a group setting
Flexibility with working hours between 7:30 AM and 5:30PM; ex. 7:30 – 4:00 or 9:00 – 5:30.
Authorized to work in the United States on a full-time basis without Company sponsorship.

Responsibilities

Logging and delivering packages as they are delivered (could lift 10-30 lbs.).
Preparing outgoing FedEx packages, interoffice mail, and correspondence to satellite offices.
Sorting, date stamping, and processing all incoming mail from the post office and internal mail to all CSB floors.
Completing daily scheduled mail runs to all CSB floors.
Maintaining inventory of mail postage and FedEx supplies.
Adding funds to the postage machine.
Pulling and delivering supplies and stationery per employee requests.
Completing a paper inventory and delivering it to production/copy rooms daily.
Inventorying production/copy rooms for neatness, supplies, and stationery items to restock on all floors.
Ordering and maintaining office supplies.
Maintaining inventory of presentation tabs for proposal binding books in production rooms on all floors.
Assisting with ordering business cards and organizing the proof book with a sample of each incoming order.
Assisting Corporate Catering with meeting setup and cleanup as needed.
Assisting various departments with special projects such as binding books, stuffing envelopes, and mailing projects.
Contacting satellite offices to confirm brochures, stationery, and materials are up to date and in compliance.
Assisting with answering the Corporate Services phone extension.
Assisting and backing up Team members when they are out of the office.
Acting as a backup to the receptionist, answering a multi-line switchboard phone system, greeting guests, and directing them courteously.
Covering receptionist/department breaks, lunches, scheduled time off, and sick days as needed.
Working directly with the WorkSmart Scanning Unit, identifying incoming mail by line of business, date stamping, sorting, scanning, routing, and filing all scanned documents based on department.
Communicating with each department as needed to identify questionable mail.
Maintaining original documents in an organized manner for potential retrieval prior to destruction.