Corporate Receptionist

GENERAL ROBOTICS (a SIG SAUER Company)•Portsmouth, NH

42d•Onsite

About The Position

The Corporate Receptionist holds a pivotal role as the initial point of contact for our organization, carrying significant responsibility. This role entails warmly welcoming and directing visitors, managing inbound and outbound communications, and successfully executing various administrative duties in support of both the Human Resources Department and the broader organization.

Requirements

High School Diploma or GED, Associates or Bachelor’s degree preferred.
Minimum of 1 year of professional office experience, preferably in a customer facing role.
Proficiency with office equipment, including computers, phone systems, mail systems and MS office or similar software.
A positive attitude, exceptional customer service skills, and strong communication and interpersonal abilities are key.
Strong organizational and multitasking abilities.
Punctuality and consistent attendance are essential.

Nice To Haves

Associates or Bachelor’s degree preferred.

Responsibilities

Greet and welcome visitors in a warm and professional manner.
Answer, screen, and forward incoming phone calls.
Manage and maintain the front desk to reflect the professionalism and brand of the company.
Manage conference rooms, schedules, and changes along with ensuring they are ready for meetings.
Handle basic inquiries and direct more complex inquiries to appropriate staff members.
Record Greetings/Special messages in voicemail system.
Provide internal communication via company intercom system.
Processing incoming and outgoing mail, maintain postage machine funds and supplies.
Maintain employee telephone list.
Ensure the confidentiality and protection of sensitive information.
Scan incoming invoices to Accounts Payable.
Process outgoing FEDEX shipments and maintain supplies for FEDEX and USPS.
Maintain Emergency Evacuation List for HR.
Organize and maintain yearly Food Drive and other similar events.
Prepare Monthly Employee Service Award packets and cards or distribution.
Other duties/projects as assigned.