Corporate Real Estate and Facilities Coordinator

First Interstate • Rapid City, SD

5d • Hybrid

About The Position

The Corporate Real Estate (CRE) and Facilities Coordinator provides direct support to Corporate Real Estate and Facilities leads by maintaining key inventories and records, initiating bank premises and equipment lease and maintenance tasks, planning and tracking critical dates, and providing support for ongoing projects and processes. This position contributes to policy, procedure, and communication development, and serves as a point of contact for banking staff, risk management, and third-party vendors.

Requirements

• Strong analytical and organizational skills to manage records, schedules, and project timelines across multiple facilities.
• Prioritization and management of a high volume of tasks against critical deadlines.
• Excellent verbal and written communication skills with the ability to interact effectively with internal and external teams.
• Ability to work independently, proactively problem-solve, and initiate enhancements.
• Exceptional attention to detail, especially in maintaining accuracy, tracking requirements, and compliance with policy.
• Proficient in Microsoft Office Suite.
• Bachelor's Degree in Facilities Management, Real Estate, Business Administration, Finance, or related field required
• 1-3 years experience in facilities coordination and/or corporate real estate required

Nice To Haves

• Familiarity with project management systems, facilities management systems, and tools like AutoCAD.
• 1-3 years experience in lease terms and real estate principles, project coordination or office relocations, and/or sustainability practices and workplace wellness standards preferred
• Project Management Professional preferred

Responsibilities

• Coordinates maintenance, repairs, and cleaning services for office locations through the bank’s partnership with a third-party vendor management company.
• Manages daily work order submissions, including monitoring, assignment, and status reporting.
• Responds promptly to emergency maintenance or repair needs, including occasional events outside of normal business hours.
• Oversees lease administration activities, including reviewing lease documents and tracking terms, renewals, and payments.
• Assists with budgeting, planning, and execution of various projects, including capital improvements, maintenance, space optimization, and lease management.
• Proactively identifies, analyzes, and recommends repairs or future upgrades in collaboration with market leadership and internal staff.
• Performs financial tasks, such as preparing invoices for payment, reviewing operating expenses, and conducting cost/benefit analyses.
• Cultivates and maintains positive working relationships with staff and vendors, serving as a point of contact for employee requests and concerns.
• Prepares communications, reports, and presentations related to facilities and corporate real estate.
• Maintains accurate records of assets, floor plans, agreements, vendor contracts, and other key inventories using facility and asset management software.
• Creates and improves processes and procedures.
• Supports sustainability and energy efficiency initiatives.
• Ensures compliance with financial, health, safety, and environmental regulations, as well as internal policies and risk management standards.

Benefits

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Student debt employer repayment program.
• 401(k) retirement plan with a 6% match.
• medical, dental, vision, short-term and long-term disability benefits and life insurance, flexible spending accounts, health savings account, employee assistance program, 401(k), Paid Time Off (new hires accrue at .069 per hours worked which equates to approximately 18 days per year inclusive of paid sick time) and up to 11 paid Federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level