Corporate Paralegal, BALA Operations, Business & Legal Affairs

Horizon Media•New York, NY

4d•$60,000 - $75,000•Onsite

About The Position

The Corporate Paralegal provides administrative, contract, reporting, and project support to the Business & Legal Affairs (“BALA”) department. This role involves maintaining the contracts database, managing the contract approval and signature process, coordinating invoice approvals, and proofreading legal documents. Additionally, the paralegal will lead the non-disclosure agreement process, assist with reviewing client statements of work and vendor contracts, and support reporting tasks such as compiling non-compete and background check spreadsheets, client contract reports, and managing certificate of insurance requests.

Requirements

At least two years of experience as a paralegal or administrative assistant.
Strong Microsoft Office skills including Word, Outlook, and Excel.
A strong writer and communicator with proficient interpersonal skills.
A confident employee with strong analytical, project management, and leadership skills.
A dynamic team player that can maintain the professional ability to partner with colleagues at various job levels.
An independent worker with a strong sense of ownership and time management.
A problem solver that can develop creative solutions and identify opportunities to streamline processes.
Detail oriented with a commitment to follow through and accommodate tight deadlines.
Can maintain confidentiality and exercise sound judgement when handling sensitive information.

Nice To Haves

Media and/or entertainment experience preferred.
Licensed New York notary certificate strongly preferred.
Certification through an accredited organization such as the National Federation of Paralegal Associations, the National Association of Legal Assistants, or the Association for Legal Professionals is preferred.

Responsibilities

Maintain BALA’s contracts database, including uploading drafts and signed contracts, assisting with backlog uploads, tagging contracts with data identifiers, and updating identifiers as needed.
Communicate with internal teams on contract statuses.
Support the RFP for a new contracts database by identifying pain points of the current system and contract management process.
Manage contract approval and signature process via contract comparison tools and Docusign.
Coordinate approval, payment, and record-keeping of BALA invoices for external counsel and state compliance registrations.
Proofread and send out various legal letters and notices.
Lead the non-disclosure agreement process for clients, vendors, RFPs, and prospective acquisitions.
Confirm whether a pre-existing NDA is in place by checking BALA’s contract database.
Collaborate with teams to establish a process for entering into NDAs where none exists.
Assist with the review and negotiation of specific client out-of-scope statements of work, amendments, addenda, and certain vendor contracts.
Maintain and compile monthly non-compete and background check spreadsheets.
Assist with the compilation of the monthly client contract report.
Support and facilitate various ad hoc reporting tasks and projects (e.g., process and training related).
Manage certificate of insurance requests.