Corporate Paralegal

ExxonMobil • Edmonton, AB

18d • Hybrid

About The Position

Imperial is seeking a highly organized and proactive Corporate Paralegal to support its Corporate Secretary and Board Secretariat team. This role is crucial for delivering exceptional governance, compliance, and administrative support, ensuring the smooth operation of board and committee activities while maintaining high standards of confidentiality and professionalism. The position is based in Edmonton, AB, with some travel to Calgary required prior to mid-2028 when the head office relocates. Imperial focuses on responsibly developing Canada's energy resources through technology and innovation, aiming for affordable, accessible, and reliable energy with reduced emissions. The company values a diverse workforce and offers significant career growth opportunities.

Requirements

• Diploma or certificate in Paralegal Studies or Legal Assistant Program
• 2+ years of experience in a corporate paralegal role, preferably with a public company or law firm.
• Experience maintaining multiple corporate entities across jurisdictions
• Experience supporting boards of directors and preparing meeting minutes
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Strong organizational skills and a proven ability to manage multiple tasks simultaneously.
• Attention to detail and a proactive, problem-solving mindset.
• Clear communications, interpersonal and issues resolution skills in a diverse team environment.
• Adaptable to changing priorities (may include availability outside of regular working hours/weekends/holidays to resolve urgent issues).
• Eligibility to work in Canada on a regular full-time basis without restrictions.

Nice To Haves

• Alberta CORES certification – Level 2 or 3 preferred

Responsibilities

• Assist in planning, scheduling, and coordinating Board of Directors and Committee meetings.
• Prepare draft agendas in collaboration with the Corporate Secretary, Board Chair and senior management.
• Compile and distribute meeting materials through the company’s board portal (currently Nasdaq Boardvantage).
• Attend Board and Committee meetings and prepare accurate and timely draft minutes.
• Provide logistical support for meetings, including venue arrangements, virtual meeting setup, and technology coordination.
• Assist with annual meeting preparation and director onboarding.
• Track action items and follow up with responsible parties.
• Maintain corporate records and minute books for Imperial Oil Limited and approximately 30 affiliated entities.
• Prepare and file annual returns and other required corporate filings.
• Draft directors’ and shareholders’ resolutions.
• Coordinate director and officer changes and related filings.
• Support entity formations, dissolutions, amalgamations, and reorganizations.
• Maintain corporate organizational charts and entity databases.
• Assist with regulatory filings and governance disclosures for a public issuer.
• Maintain confidential files and ensure secure handling of sensitive information.
• Perform general administrative duties to support the overall efficiency of the Secretariat.

Benefits

• Competitive salary
• Savings plans
• Pension plans
• Customizable health care plans
• Educational financial assistance programs
• Physical fitness financial assistance programs
• Three weeks of vacation (pro-rated in the first year)
• One scheduled Friday off per month
• 12 holidays
• Flex Your Day program
• Childcare partnerships
• Part-time arrangements
• Job-sharing arrangements
• Networking programs
• Mentoring programs
• Opportunity to participate in Employee Led Resource Groups (WIN, IN, BEST, ACE, GOAL, PRIDE, VAST)
• Early Professional Development Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree