Corporate Paralegal

White Castle•Columbus, OH

5d•Hybrid

About The Position

The White Castle Corporate Paralegal position provides advanced legal, corporate governance, and executive administrative support to the Vice President & General Counsel and the Legal Department. The incumbent is responsible for coordinating corporate governance activities, maintaining corporate and shareholder records, administering trust-related matters, managing commercial contracts, overseeing business licensing and corporate compliance activities, and supporting legal operations across the Company and its affiliated entities. This role serves as a key resource to Company leadership, departments, regions, divisions, directors, shareholders, officers, and external service providers to ensure legal documentation, corporate records, regulatory filings, and governance activities are completed accurately, timely, and in compliance with applicable legal, regulatory, and corporate requirements while maintaining the highest level of confidentiality and professionalism.

Requirements

A minimum of five years of experience as a corporate paralegal with responsibility for contracts and corporate records is required
Certificate of completion from an ABA-approved paralegal certification program is required
Proficient with Microsoft Office, Outlook, Word, and Excel and internet-based research
Ability to function effectively in a busy, team-oriented environment and to skillfully manage competing deadlines in a fast-paced environment
Have a good working knowledge of legal documents, general record keeping, and related terminology; and familiarity with Secretary of State processes
Experience drafting and revising service and vendor agreements for attorney review and approval

Nice To Haves

Associate’s Degree in Paralegal Studies, Legal Studies, Business Administration, or a related field is preferred

Responsibilities

Maintain corporate, shareholder, and trust books and records
Prepare, maintain, and timely distribute corporate records and governance documentation for the Company and its affiliated entities, including meeting notices, agendas, minutes, written consents, resolutions, and other related records
Coordinate the annual board and shareholder meeting calendars for all entities
Review all trust-related activities regularly with the Vice President & General Counsel to ensure appropriate approvals are obtained and all required actions are taken
Process approved trust payment requests
Work closely with appropriate Company personnel to accurately and timely prepare, maintain, and update all books, records, and documentation relating to designated trusts and trust accounts established for the benefit of shareholders
Coordinate the administration of shareholder stock repurchase requests and assist with other trust-related matters as they arise
Review, analyze, draft, and revise a wide variety of contracts and agreements to support the Company's business operations and transactions
Prepare, review, and update temporary employment agreements, service agreements (including security, waste hauling, equipment, uniforms, towing, and pest control), and other contracts and legal documents as assigned
Coordinate the acquisition, renewal, and maintenance of business licenses, permits, business entity registrations, and registered agent services
Coordinate with the Company's registered agent to manage service of process, garnishments, corporate notices, entity formations, state business registrations, and qualifications to transact business in jurisdictions where the Company operates
Provide administrative and legal support to the Vice President & General Counsel in handling sensitive and highly confidential matters
Prepare, draft, edit, and proofread correspondence, memoranda, reports, presentations, and other legal and business documents to support the efficient operation of the Legal Department
Performs other duties as assigned