Corporate Paralegal

Troon • Scottsdale, AZ

15h • Onsite

About The Position

The Corporate Paralegal supports Troon’s Legal Department in managing corporate and regulatory requirements across its affiliated entities and golf, hospitality, and racquets facilities. The position has primary responsibility for licensing and permits, corporate governance, entity management, compliance, tax and finance filings, and M&A due diligence. The successful candidate is organized, detail-oriented, and able to manage multiple deadlines with limited supervision.

The role obtains, renews, transfers, and tracks operating licenses and permits; prepares corporate governance records and entity filings; maintains entity information and compliance calendars; supports tax-license and bank-account documentation; and assists with due diligence and transaction closings. It also provides general legal support, including contract administration and routine document preparation, while maintaining confidentiality and privilege.

This is an office-based position involving extended computer use and possible flexibility to meet filing deadlines. Duties may be added or changed according to business needs. Troon is an equal opportunity employer.

Requirements

• Three to five years of corporate paralegal experience.
• Working knowledge of corporate formalities for LLCs, corporations, and partnerships, and Secretary of State filing requirements.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong Microsoft Word skills, including formatting, templates, tracked changes, and document comparison.
• Exceptional attention to detail and accuracy in drafting, filing, and record keeping.
• Strong organization and time management, including the ability to prioritize competing deadlines.
• Clear written and verbal communication and professionalism with regulators, facility staff, and outside counsel.
• Sound judgment, discretion, and ability to handle confidential and privileged information.
• Ability to take ownership of tasks, work independently, and contribute as part of a team.

Nice To Haves

• Bachelor’s degree, paralegal certificate from an accredited program, or equivalent combination of education and experience; a bachelor’s degree is preferred.
• Experience in a law firm or corporate legal department with multi-entity, multi-state responsibility.
• Direct experience with liquor licensing, business licensing, and permitting is strongly preferred.
• Experience in hospitality, golf, restaurant, or other multi-site operating businesses.
• Experience with License Pro or comparable license-tracking software.
• Experience with hCue or comparable entity-management software.
• Ability to learn new systems quickly and keep data accurate and current.

Responsibilities

• Obtain, renew, transfer, and track alcoholic beverage, business, food service, health, and other operating licenses and permits.
• Prepare and file license applications, manager and ownership change filings, and supporting documents with state and local agencies.
• Maintain licensing records in License Pro or a comparable system, track renewal dates and filing status, and prevent license lapses.
• Coordinate licensing applications, inquiries, and inspections with facility general managers, outside counsel, and regulators.
• Prepare and maintain corporate minutes, written consents, resolutions, bylaws, operating agreements, and officer and manager appointments.
• Maintain corporate records and minute books and keep governance documents current as ownership, officers, and managers change.
• Prepare incumbency, good-standing, authority, and other documents required for transactions and financings.
• Form, qualify, amend, merge, convert, and dissolve entities; track portfolio ownership structures and organizational charts.
• Coordinate formation and maintenance of international entities with foreign counsel and local registered offices, including foreign filing and annual compliance requirements.
• Maintain entity records in hCue or a comparable system, including officers, managers, owners, registered agents, and jurisdictions of qualification.
• Manage annual reports, registered-agent relationships, franchise and annual fees, and beneficial ownership and similar filings.
• Support acquisitions, new management agreements, terminations, and facility transitions requiring entity or licensing actions.
• Monitor and calendar corporate and regulatory deadlines across jurisdictions and follow up through completion.
• Respond to agency notices, audits, and information requests, escalating issues to the General Counsel when appropriate.
• Assist with compliance policies, procedures, checklists, and training materials; conduct periodic audits of licenses, entity records, and governance documents and report exceptions and corrective actions.
• Prepare and file tax-license and registration applications, including sales and use, occupancy, and similar state and local tax licenses; coordinate required tax information for renewals.
• Complete Know Your Client applications and supporting documentation for new domestic and foreign bank accounts.
• Coordinate tax- and finance-related requests with the Tax and Finance Departments, banks, and outside advisors.
• Assist with legal due diligence on acquisition targets and strategic transactions, including review of corporate records, ownership structures, licenses, permits, and compliance history.
• Prepare and maintain due diligence request lists, data room indexes, and summaries of findings.
• Support transaction closings, including entity formation, license transfers, closing checklists, and post-closing integration of acquired entities.
• Assist with contract administration, document review, and routine legal-document preparation as directed.
• Maintain confidentiality and privilege over Legal Department matters.

Benefits

• Medical, dental, and vision coverage, subject to applicable plan terms.
• 401(k) with employer match for employees age 19 and older.
• Paid time off and leaves of absence in accordance with applicable law and eligibility criteria.
• Eligibility for bonuses, commissions, service charge, and employee meals, subject to applicable terms and policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level