Corporate Paralegal

Robert Half • Menlo Park, CA

5d • Onsite

About The Position

Robert Half, one of FORTUNE’s World’s Most Admired Companies and a Fortune 100 Best Companies to Work For is hiring for a Corporate Paralegal to join the Legal department. This individual will work in the Legal Department to support the provision of legal services to the Company by the lawyers in the department for both corporate and litigation matters. The paralegal manages individual functions with supervision from lawyers and collaborates with lawyers and with other colleagues across corporate functions. Duties include subsidiary maintenance, license fillings, preparing reports and logs, maintaining data on various legal projects, due diligence review for acquisitions or threatened or active litigation, preparation of summaries and presentations, file organization and maintaining corporate minute books, among other tasks.

Requirements

• Associates Degree with Paralegal or legal secretary training.
• 5+ years as legal secretary or paralegal.
• MS Word, Excel, PowerPoint + Legal database software.
• Knowledge of basic accounting concepts.
• Notary or ability to obtain notary license.

Responsibilities

• Prepares state and local filings for employment licenses, dba filings, parent and subsidiary corporate filings and related correspondence with external counsel.
• Monitors due dates and proactively gathers supporting approvals and signatures for timely filings.
• Provides notary jurat as required on filings or arranges for notary.
• Routine litigation related correspondence with insurance broker, external counsel and witnesses.
• Performs research to assist attorneys in all aspects of the company’s business.
• Summarize research and prepare reports for attorneys.
• Manage projects with an attorney leading the matter.
• Organize and strategize on how to proceed with a project, the interim steps needed to complete the project, monitoring the project and timely meeting the deadlines associated with the project.
• Calculates fees and handles A/P process for fees related to filings.
• Receive, track, log, and initiate payment process for invoices, including law firm invoices and legal department expenses.
• Responsible for file set up for new corporate or litigation matters.
• Gathers facts and documents for claims.
• Calendar filing deadlines for corporate filings or litigation claims.
• Maintain and update case or corporate information in files.
• Primary responsibility for gathering information for weekly, monthly and quarterly reports and logs used by team.
• Updates the information for the period.
• Monitors deadlines for reports, sends prompts and reminders or escalates to a supervisor or department lawyer in order to support timely reporting.
• Initial point of contact for data in report to corporate services business units or external counsel.
• Distributes Report on schedule.

Benefits

• group health insurance benefits (medical, vision, dental)
• FSA and HSA healthcare accounts
• life and accident insurance
• adoption and fertility assistance
• paid parental leave of up to 6 weeks
• short/long term disability
• paid time off for vacation, personal needs, and sick time
• up to 17 days of Choice Time Off (CTO) per calendar year
• up to 11 paid holidays per calendar year
• company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree