Sr Corporate Paralegal

Valley Bank•Morristown, NJ

About The Position

The Sr Corporate Paralegal will provide comprehensive support to attorneys in various legal functions, including corporate governance, transactional matters, research, legal operations, shareholder relations, and document management. This role requires excellent organizational and communication skills, a high level of discretion, and proficiency with legal technology. The paralegal will manage competing deadlines in a fast-paced environment and collaborate effectively with internal and external stakeholders.

Requirements

Excellent organizational, communication, and time management skills.
Ability to manage competing deadlines in a fast-paced environment.
High level of discretion, judgment, and attention to detail.
Strong interpersonal skills and professionalism when partnering with attorneys, business stakeholders, outside counsel, and government agencies.
Technology-forward mindset, including proficiency with Microsoft 365 tools and comfort learning new software (e.g., document management, entity management, e-signature), including AI-enabled tools, while maintaining confidentiality.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
High Diploma or GED equivalent and minimum of 5 years of paralegal experience, preferably in a law firm or in-house legal department, with strong knowledge of legal terminology, document drafting, and legal processes, and experience supporting corporate, transactional, or governance work.

Nice To Haves

Paralegal certificate or bachelor's degree
Law firm experience supporting corporate, securities, litigation, or regulatory practices
Experience working with document management systems
Experience with entity management platforms and/or board or governance tools such as CSC, Diligent, or similar systems, including maintaining complex subsidiary structures
Comfort working across multiple practice areas and with senior stakeholders

Responsibilities

Assist attorneys with corporate governance matters, including preparation of board, committee, and subsidiary materials.
Maintain corporate records, minute books, resolutions, entity charts, and related documentation.
Prepare corporate documents for attorney review and execution, including written consents, resolutions, secretary's certificates, certificates of incumbency, and officer certifications; coordinate signature collection and maintain final, fully executed versions.
Maintain and regularly update subsidiary organizational charts, director/officer lists, and related corporate data; respond to internal and external requests for corporate information (e.g., good standing, authorized signers, entity details) in a timely, accurate manner.
Support entity management, including formations, dissolutions, qualifications, and ongoing compliance; prepare and submit annual, biennial, and other periodic state filings (e.g., annual reports/statements of information) and follow up with Secretaries of State, Departments of Taxation, and other government agencies to confirm status and resolve issues.
Interface with third party vendors and service providers, including entity management firms, corporate governance platforms, registered agents, transfer agents, and outside counsel.
Draft and revise routine legal documents, correspondence, and agreements under attorney supervision.
Assist with M&A and other transactions by organizing diligence materials, tracking deliverables, and preparing closing binders.
Manage execution, filing, and distribution of legal documents.
Conduct legal and factual research using internal and external resources.
Summarize findings clearly and concisely for attorney review.
Track regulatory and legal developments as directed.
Coordinate with internal business partners to collect information and documentation needed for legal matters.
Assist with responses to internal requests, audits, and regulatory inquiries.
Leverage legal technology (e-signature, document management, entity management, and workflow tools) to improve speed and accuracy; comfort evaluating and using emerging tools, including AI-enabled features, in a responsible and confidential manner.
Improve and maintain legal processes, templates, and workflows to enhance efficiency.
Support escheatment matters, including coordination of required filings, documentation tracking, and responses to internal information requests, in collaboration with Legal and business partners.
Serve as a point of contact for routine shareholder inquiries, coordinating with Legal, Investor Relations, and outside agents as appropriate.
Prepare and respond to shareholder requests, including coordinating transactions or transfers, document requests, and ownership confirmations.
Maintain records of shareholder communications, requests, and responses.
Escalate sensitive, novel or potentially contentious shareholder matters to attorneys.
Organize, maintain, and retrieve electronic and physical legal files.
Ensure accurate recordkeeping and version control.
Support the Legal Department with matter tracking and reporting.
Support multiple attorneys simultaneously while prioritizing assignments.
Handle sensitive and confidential information with professionalism and discretion.
Perform other related duties as assigned to support the Legal Department.