Corporate Paralegal & Legal Program Manager

Zūm•Redwood City, CA

1d•Hybrid

About The Position

Zūm is seeking a Corporate Paralegal & Legal Program Manager to support its lean, fast-moving Legal function. Reporting directly to the General Counsel, this person will manage corporate compliance activities and coordinate with legal, operations, electrification, and finance teams to support a multi-state, multi-entity company. The role also manages projects involving complex transactions, corporate governance, outside counsel and vendors, legal budgets and reporting, and cross-functional initiatives. It is a builder’s role for someone who can add structure, manage multiple workstreams, and help the Legal function operate effectively as the business scales. The position is based at the company’s headquarters in Redwood Shores, California, and requires onsite work three days per week: Monday, Tuesday, and Thursday. The environment is high-volume and fast-paced, with a lean team. The targeted base salary range in California is $150,000–$175,000, plus stock options. Actual salary may vary based on location, skills, and relevant experience; the position may also include equity or commissions. Benefits listed for full-time salaried or hourly workers include medical, dental, and vision coverage, 401(k), holidays, wellness, and vacation.

Requirements

At least 5 years of experience as a corporate paralegal or in a similar role in a law firm or in-house.
Hands-on experience with corporate governance and entity management, including minute books, consents, Secretary of State filings, and multi-state qualifications.
Paralegal-side experience with debt or equity financings, including closing checklists, officer’s certificates, UCC/lien searches, and consents.
Ability to exercise judgment on routine matters and escalate appropriately to the General Counsel or in-house attorneys.
Ability to manage multiple projects and deadlines with minimal oversight.
Experience managing outside counsel relationships and reviewing or tracking legal invoices and budgets.
Strong written communication and attention to detail, with the ability to produce clean, board-ready work product.
Self-starter comfortable with ambiguity and building structure where none exists.
Bachelor’s degree required.
Comfort handling highly confidential, material nonpublic information.
Strong Excel/spreadsheet and dashboard skills for spend, deadline, and obligation tracking.

Nice To Haves

Paralegal certificate or equivalent training.
Experience with entity-management and matter-management tools such as Boardvantage, Unity, or similar.
Familiarity with CLM platforms; LinkSquares is a plus.
Experience with e-signature tools.
Experience implementing AI-enabled legal tools.
PMP or other project-management certification, or a track record of running complex cross-functional projects.
Background in a high-growth technology company or in transportation, education, or public-sector environments.
Experience supporting a venture-backed company through financings and board reporting.

Responsibilities

Maintain corporate records for Zūm and its subsidiaries, including minute books, board and stockholder consents and resolutions, cap table support, entity controls, signature and delegation policies, and policy compliance activities.
Prepare materials for board and committee meetings.
Manage entity formation and qualifications and track annual filing compliance.
Support corporate finance transactions involving debt and equity agreements, negotiations, know-your-customer processes, and diligence.
Manage financing closing checklists and signature-page logistics.
Track compliance with credit-agreement and investor-agreement obligations, including compliance certificates, financial reporting deliverables, notices, covenant calendars, and consent and approval rights.
Track lobbying registrations, periodic lobbying reports, political contribution and gift/ethics compliance, and trade association memberships.
Own the Legal team’s project roadmap and run cross-functional initiatives from kickoff through completion, including policy rollouts, contract and records refreshes, diligence and audit responses, and new-market or new-entity launches.
Set priorities with the General Counsel, track deliverables, and report project status.
Manage outside counsel relationships, including the roster, engagement letters, and rate arrangements.
Review invoices against budgets and billing guidelines, track spend by matter and function, and prepare regular legal-spend reports for the General Counsel and Finance.
Manage legal vendors and subscriptions, including Harvey, e-signature, registered agent, and research tools.
Document and improve Legal’s internal workflows; build checklists, templates, and dashboards.
Identify opportunities to use automation and AI tools to reduce manual work and support Legal’s AI governance, including vendor evaluation, data-handling review, and usage guidelines.
Track the Legal budget and department metrics, and manage the knowledge base and self-service resources for the business.