Corporate Paralegal I

ON.energy • Miami, FL

8d

About The Position

ON.energy is building the backbone of energy and AI infrastructure powering grid-safe data centers and mission-critical facilities. The company supplies and operates hyperscale power systems that solve the toughest resilience challenges, delivering custom solutions for AI data centers, mission-critical facilities, and front-of-the-meter assets. ON recently announced a 5GW partnership, with 3GW currently under construction across multiple hyperscale data center campuses. With patented technology and proprietary software, ON.energy develops projects worldwide that set new benchmarks for resilience. This is a hands-on role for someone who is happiest when the entity records are current, the contract repository is accurate, every executed document has a number and a home, and nothing is waiting on a signature that no one has chased. Roughly half the job is traditional corporate paralegal work, and half is legal operations: the systems, workflows and reporting that let a lean department carry a large volume. It will be the second person in a two-person operational core, working directly with the Legal Affairs Coordinator and supporting our Executive Legal Counsel.

Requirements

• Three to six years of corporate paralegal experience, with at least two of those years in an in-house legal department. In-house experience is a firm requirement for this role, not a preference.
• Demonstrated ownership of entity management and corporate governance entity portfolio, not just assisted on one.
• Hands-on experience administering contract records and execution: repositories, signature routing, filing and deadline tracking.
• Working command of a contract or document management system and of an e-signature platform, ideally DocuSign, including administration rather than just sending envelopes.
• Advanced Microsoft 365 skills, particularly SharePoint, Excel and Word, including document formatting, styles and comparison.
• Exceptional organization and follow-through. You keep your own tracker, you know what is outstanding without being asked, and items do not go quiet on your watch.
• Precision with detail. Entity names, signature blocks, effective dates, defined terms and document numbers are exactly right, because in this role they are the work product.
• Discretion with confidential commercial, financial and personnel information.

Nice To Haves

• Professional working proficiency in Spanish, written and spoken.
• Paralegal certificate from an ABA-approved program, or NALA Certified Paralegal (CP) or NFPA Registered Paralegal (RP/CRP) credential.
• Florida notary commission, or willingness to obtain one within ninety days.
• Experience in energy, renewables, construction, manufacturing or another asset-heavy industry with project-based contracting.
• Salesforce experience, particularly where Legal records or approvals sit inside the CRM.
• Exposure to legal spend management or e-billing.
• Bachelor’s degree.

Responsibilities

• Maintain the corporate records for our US and LATAM entities: minute books, operating agreements, org charts, officer and director schedules, and the corporate entity register.
• Prepare and process routine governance documents, including board and member resolutions, written consents, officer certificates, secretary certificates and incumbency certificates.
• Handle entity formations, foreign qualifications, withdrawals and dissolutions; order certificates of good standing and certified copies; arrange apostilles and legalizations for LATAM filings.
• Track state registration triggers with Tax and Finance so we qualify where we have nexus, before a contract award forces it.
• Coordinate signature and execution across internal signatories and counterparties, chase outstanding signatures, and confirm and circulate fully executed copies.
• Maintain the contract repository so that status, counterparty, entity and effective date are accurate and current.
• Own the obligations calendar: renewals, expirations, notice deadlines and deliverable dates, with advance reminders to the responsible owner.
• Keep the executed-contracts library current and usable for Sales Engineering, Project Management and Supply Chain.
• Administer the legal document numbering system, assigning and recording document numbers across agreement types and keeping the register clean.
• Own the SharePoint architecture for Legal: naming conventions, folder structure, permissions and version control, so any executed document can be found in under a minute.
• File formal notices, change orders, insurance certificates and closing sets to the correct contract file, and keep the executed-contracts library current for Sales Engineering and Project Management.
• Support records retention and legal hold administration.
• Maintain the legal request intake workflow, so requests arrive with the information Legal needs and are triaged consistently.
• Produce recurring reporting on request volume, turnaround times, NDA throughput and open matters.
• Support the drafting, formatting and publication of legal policies and standard operating procedures through Document Control.
• Support Finance and Tax with entity data, W-9s, certificates of good standing, KYC packages and customer onboarding questionnaires.
• Support Insurance and Risk with certificates of insurance, additional insured requests and contractual insurance requirements.

Benefits

• Competitive salary + annual performance-based bonus eligibility
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Christmas Bonus (Aguinaldo): 30 days
• Major medical expenses and life insurance
• Paid time off and holidays (per local policy)
• Professional development and growth opportunities
• Opportunity to grow with a mission-driven team shaping the future of clean energy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level