Corporate Paralegal & Executive Assistant to the General Counsel

Hilco Global•Northbrook, IL

21d•Onsite

About The Position

Hilco Global Professional Services, LLC is seeking a Corporate Paralegal & Executive Assistant to the General Counsel to join its Legal Department at its office located at 5 Revere Drive, Suite 206, Northbrook, IL 60062. Hilco Global is a diversified financial services company that delivers integrated professional services and capital solutions. The company provides customized solutions to healthy, stressed, and distressed companies to resolve complex situations and enhance long-term enterprise value. Hilco Global is based in Northbrook, Illinois and has more than 850 professionals operating on four continents.

Requirements

Bachelor’s degree, or foreign equivalent in Paralegal Studies, Political Science, or a related field, plus 10 years of experience as a corporate paralegal or related occupation.
Performing review and revisions of nondisclosure agreements, contracts, and limited liability company agreements.
Preparing various corporate governance documents; tracking and coordinating filings with regulatory agencies; managing registered agent communications; handing annual report filings; filing entity formations, amendments, foreign-state qualifications, trade name registrations, withdrawals, apostilles/legalizations, and cancellations.
Responding to Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) information requests.
Responding to SOPs and subpoenas, including running internal email searches for document requests.
Performing conflict checks and assisting with drafting disclosure schedules for bankruptcy court filings.

Responsibilities

Draft, review, edit and negotiate agreements and contracts, including non-disclosure agreements and service agreements.
Liaise with outside counsel, Hilco’s business units operating companies, registered agents and service providers, coordinate information and documents.
Analyze and provide summaries of legal documents.
Ensure compliance with state and federal laws, including formations, dissolutions, foreign qualifications, amendments, and domestications.
Manage corporate records and filings, including drafting and reviewing limited liability company agreements, corporate resolutions, written consents, Secretary’s Certificates, and Incumbency Certificates.
Work with entity management platforms (CSC EM, GEMS).
Support internal corporate governance, produce extensive corporate charts in Visio and PowerPoint.
Assist with mergers and acquisitions projects.
Analyze founding documents (LLC agreements, corporate resolutions) to ensure compliance with their provisions.
Conduct research on legal issues, regulations, and compliance matters to support corporate actions.
Perform compliance duties, such as KYC process for new counterparties in World Check, Aspirent.
Coordinate internal and external meetings and calls, prepare and distribute materials, agendas, pre-reads, manage reminders.
Screen and prioritize incoming messages; draft, edit, or route emails on behalf of the General Counsel.
Keep and maintain document management systems.
Prepare, edit, and proofread executive communications, reports, presentations, and documents using MS Office, Adobe, and AI tools.
Draft, review, and send executive-level emails, letters, and memos.
Organize travel arrangements and manage executive expense reports.
Assist in tracking and managing executive budgets by overseeing invoices and payments, and identifying discrepancies.
Collaborate with finance teams to ensure alignment between departments.
Track project metrics, organize project files (both physical and digital), and conduct research.
Ensure office supplies, equipment, and IT services are available and functioning.
Act as a liaison with office managers and IT support to troubleshoot and resolve issues promptly.
Serve as the primary point of contact for internal and external stakeholders, including clients, board members, and business partners.
Provide backup support to team members and assist with various ad-hoc projects to ensure seamless operations across departments.