Corporate Paralegal and Legal Operations Manager

Varsity Brands•Farmers Branch, TX

10d•Hybrid

About The Position

The Corporate Paralegal and Legal Operations Manager supports the legal department by assisting with corporate governance, entity management, compliance, and transactional matters. This role works closely with in-house counsel, business teams, and external advisors to ensure the organization operates in accordance with legal and regulatory requirements. This role also supports legal technology, including AI, the legal department budget process and creating and managing workflows, processes and projects to improve day-to-day efficiency and effectiveness of the legal team. This is a generalist role that involves working closely with the legal team to provide research and organizational support to help the legal department run efficiently.

Requirements

BA or BS degree or Paralegal Certificate from an accredited program
5-7 years of experience in corporate paralegal work and legal operations in-house or at a law firm (both preferred)
Strong knowledge of corporate governance, entity management and corporate compliance
Strong experience in implementing legal department technology, incorporating AI into legal workflows and budget solutions
Proven track record of collaborating with cross-functional groups
Strong proficiency in Outlook, Microsoft Word, Excel, PowerPoint
Proficiency with AI tools such as CoPilot, ChatGPT, etc. and ability to learn new systems/technology
Excellent organizational and project management skills
Excellent written and verbal communication skills
Strong problem-solving and analytical skills
Ability to handle confidential and sensitive information with diplomacy, and confidentiality
Strong attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Self-motivated team player, with the ability to work independently with minimal supervision
Demonstrated ability to independently move projects forward by collaborating cross-functionally
Comfort with conflict resolution
Strong proficiency in Outlook, Microsoft Word, Excel, and Power Point required

Responsibilities

Maintain corporate records, including minute books, resolutions, and governance documents
Assist with entity formation, dissolution, and qualification across jurisdictions
Prepare and file corporate documents such as annual reports, registrations, and amendments
Support board and committee meetings, including drafting agendas, minutes, and materials
Manage and track legal entities, subsidiaries, and organizational structure
Assist with contract review, drafting, and contract administration (NDAs, vendor agreements, etc.)
Coordinate due diligence and document management for mergers, acquisitions, and other transactions
Prepare corporate policies, governance standards, and regulatory requirements
Liaise with external counsel, regulatory bodies, and internal stakeholders
Support strategic and operational initiatives for the Legal department with on-time and on-budget results, including BoardVantage, Docusign, and Computershare, etc.
Support AI use within the department and the company
Report on key operational and substantive metrics for the legal team that will drive efficiency
Assist in managing the departmental budget, working with VB Finance to enable department tracking and forecasting of Legal spend
Collaborate with cross-functional teams, including, sales, support, compliance, IT, finance as well as other various business units