Corporate Office/HR Administrator

Premier Trailer Leasing•Plano, TX

About The Position

Premier Trailer Leasing is a 'USA Today Top Work Place' and one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services for over-the-road vans, flatbeds, refrigerated equipment and chassis with an inventory of 65,000+ trailers and a growing network of locations across the United States. At Premier you will find an environment where you are seen, heard and valued. Join us and experience what it means to live a culture of C.A.R.E! JOB SCOPE: The Corporate Office/HR Administrator is responsible for providing comprehensive administrative, office management, and human resources support to ensure a professional, efficient, and well-organized corporate environment. This role serves as a central point of coordination for front office operations, facilities, vendors, mail and shipping, security access, and HR administrative processes. This role requires a high degree of professionalism, discretion, and attention to detail while supporting executives, employees, and visitors and maintaining alignment with company policies, compliance requirements, and organizational values. The position is a culture ambassador and should exhibit the essence of what it means to live the culture of CARE.

Requirements

3–5+ years of experience in office administration, HR administration, or corporate operations
Strong proficiency in Microsoft Office (Outlook, Word, Excel, Power Point) and Canva.
Excellent organizational, time-management, and multitasking skills, written and verbal communication skills.
High level of professionalism and confidentiality.
Ability to work independently and collaboratively across departments.
Must be able to safely lift & carry up to 50 lbs., climb step ladders, and perform other physical tasks related to event set up, breakroom restocking and package/delivery handling.

Nice To Haves

Experience supporting Human Resources functions.
Familiarity with HRIS systems, security access platforms, and vendor portals.
Corporate headquarters or multi-location experience with prior experience supporting executive leadership.

Responsibilities

Serve as the primary point of contact for visitors, vendors, and callers.
Answer and route incoming calls; manage reception and visitor flow.
Schedule and coordinate conference rooms, meetings, and training spaces.
Maintain corporate directories, phone lists, and employee contact information.
Provide professional representation of the organization at all times.
Manage office supply inventory and place orders as needed.
Coordinate janitorial services, building maintenance, and vendor support.
Monitor office equipment, printers, postage systems, and shared resources.
Oversee office cleanliness, breakroom supplies, and common areas.
Coordinate safety and compliance inspections (AEDs, fire extinguishers, first aid supplies).
Maintain breakroom replacements and restock inventory, including weekly Costco, coffee & other deliveries.
Process, distribute, and track incoming and outgoing mail (USPS, FedEx, UPS).
Manage postage systems and shipping accounts.
Ensure secure handling and routing of checks and sensitive documents.
Coordinate document storage, shredding, and off-site records management.
Receive, review, and route invoices for processing and payment.
Maintain organized records of invoices, payments, and supporting documentation.
Coordinate with Accounts Payable and Finance on vendor inquiries.
Monitor recurring vendor accounts for accuracy and discrepancies.
Maintain building access, badges, key fobs, and security codes.
Coordinate access for new hires and deactivation for departing employees.
Support parking assignments and office access protocols.
Assist with security system administration and compliance requirements.
Support HR operations including onboarding logistics and offboarding coordination.
Assist with preparing workspaces and materials for new hires.
Maintain HR personnel files and administrative documentation.
Support employee life-event tracking (birthdays, anniversaries, service awards, condolences).
Assist with HR reporting, audits, and compliance documentation as needed.
Handle sensitive HR, financial, legal, and executive information with discretion.
Ensure adherence to company policies, SOPs, and record-retention requirements.
Model organizational values and maintain a professional corporate environment.
Assist with executive scheduling, travel coordination, and reporting.
Support leadership communications and administrative requests.
Assist with coordination of company meetings, training sessions, and employee events.