Corporate Meeting & Event Planner

Unum Group • Columbia, SC

2d • $53,300 - $100,700 • Hybrid

About The Position

This position is responsible for the creation and implementation of support plans necessary to produce conferences, meetings, and events. The incumbent is responsible for providing administrative and logistical support, utilizing technical knowledge, understanding, and implementing meeting planning tools and processes to ensure solid execution of assigned programs.

Requirements

• 4+ years of meeting and planning experience in the context of a results-oriented environment
• Excellent organizational, time management, logistical planning, and decision-making skills
• Ability to manage multiple projects, tasks, and priorities in a fast-paced environment with a high degree of accuracy and within set time frames.
• Ability to communicate with individuals effectively and professionally at all levels of the company
• Strong project management, analytical and problem-solving skills
• Demonstrated initiative, strong interpersonal skills, written and verbal communications.
• Works independently with minimal supervision
• High visibility/professionalism – strong ability to relate and work with a variety of management levels
• Travel required to support meeting and event development and execution

Nice To Haves

• Bachelor’s degree preferred – specialty in event planning, hospitality, or marketing a plus
• CMP designation preferred

Responsibilities

• Effectively manage or provide support to team for the planning and logistics associated with Corporate, Colonial Life and Unum meetings and events.
• Work with key business partners and Meeting and Events team to develop specific programs from conception to completion so desired experiences are achieved.
• Perform a variety of meeting logistical tasks for Meetings & Events Team (e.g., designing schedule & sequence of orders, flight tracking details & ground coordination, review details to ensure accurate orders from vendors, support materials & amenity gifts, etc.)
• Provide technical support for all meetings and events by building and administering registration sites and meeting apps and managing meeting data details
• Maintain efficient tracking of all expenses and prepare tax reporting for all incentives programs.
• Develop, deliver and track effective communications to business owners, vendors and conference attendees to provide and confirm accuracy and details of meeting requirements.
• Assist in the management of onsite operation of conferences/events in coordination with Meeting and Events team and key business partners (ground transportation, rooming list management, meal, and menu planning, etc.).
• Accountable for smaller scale / specific meetings and acts in a support staff role for other meetings based on business need.
• Provide continuous improvement and enhancement as needed to improve processes and workflow and other technical support aspects of meeting planning.
• Collaborate with business partners at all levels (including Sr. Management) to determine business meeting objectives, expectations, and budget allocations. This may include promotional and communication needs for assigned meetings/conferences.
• Manage the development of materials, selection of recognition awards, coordination of approvals, and delivery within established deadlines at appropriate costs.
• Effectively manage budget expectations and provide expense management and reporting support for assigned meetings/conferences.
• Research, negotiate, secure and manage contracts for event venues and transportation companies.
• Act as primary liaison to external vendors which include registration site company and App company.
• Performs other duties as assigned

Benefits

• Award-winning culture
• Inclusion and diversity as a priority
• Performance Based Incentive Plans
• Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
• Generous PTO (including paid time to volunteer!)
• Up to 9.5% 401(k) employer contribution
• Mental health support
• Career advancement opportunities
• Student loan repayment options
• Tuition reimbursement
• Flexible work environments
• healthcare benefits (health, vision, dental)
• insurance benefits (short & long-term disability)
• performance-based incentive plans
• paid time off
• a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree