Corporate Legal Specialist

Kleinfelder Inc•Boston, MA

6d•$68,640 - $105,487

About The Position

The Corporate Legal Specialist provides operational, administrative, and project support to Kleinfelder’s Legal Department. The role coordinates contract administration, corporate governance, entity management, claims administration, litigation support, legal invoice processing, subpoena management, due diligence, legal training, and other legal operations functions. The successful candidate will have strong organizational skills, attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced environment while maintaining confidentiality.

Requirements

Bachelor’s degree in business or a related field.
At least 5 years of experience in a legal department, law firm, risk management department, corporate governance function, or related business environment.
Strong organizational and project management skills.
Excellent written and verbal communication skills.
Ability to manage sensitive and confidential information.
Strong attention to detail and analytical capabilities.
Proficiency with Microsoft Office Suite, SharePoint, and document management systems.
Ability to work independently and manage competing priorities.

Nice To Haves

Experience with legal technology platforms such as Legal Tracker, Agiloft, and Everlaw.
Understanding of risk management and contracting.
Familiarity with corporate entity management, claims administration, and legal billing processes.
Experience supporting contract administration, litigation management, corporate governance, or legal operations for an engineering or consulting company.

Responsibilities

Manage the Agiloft CLM platform, track and respond to CLM helpdesk tickets, maintain the contract log, produce reports, and update standard contract forms.
Assist with certificate of insurance requests and responses, coordinate with insurance brokers, and ensure timely processing of insurance invoices.
Coordinate with third-party vendors to ensure timely filing of annual reports and CoA renewals; assist with new entity registrations and CoA applications; maintain the entity database and update the entity organization chart.
Manage the Legal Tracker claims and litigation database, schedule and coordinate claim review meetings, and provide notice to insurers.
Maintain the legal calendar and schedule legal department and other meetings as required.
Assist with financial audit responses, apply cost codes to legal invoices, process legal invoices through Legal Tracker, and process payment of legal-related expenses and vendor invoices.
Review subpoenas and coordinate with project teams to identify, copy, and redact responsive documents; conduct privilege review under attorney supervision; coordinate document production with IT personnel and third-party vendors; and assist with issuing legal holds.
Assist with due diligence activities.
Maintain the legal SharePoint site and shared legal drive.
Coordinate legal and compliance training programs and maintain the training database.
Respond to legal disclosure requests for proposals, qualification submissions, and client questionnaires; coordinate collection of corporate information and supporting documentation.
Prepare legal board reports; assist with board resolutions, written consents, and corporate compliance tasks; and maintain corporate records and governance documentation.
Assist with internal investigations and route garnishments to payroll to ensure timely processing.