Corporate Housing Associate

Arthrex•Pelican Bay, FL

10d•Onsite

About The Position

Arthrex is a global medical device company and a leader in new product development and medical education in orthopedics. Arthrex is actively seeking a Corporate Housing Assistant to assist the Arthrex Facilities team with all aspects of the rapidly growing Corporate Housing Program that is provided to new, existing and interns. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better™.

Requirements

Basic office experience
Ability to lift and move heavy items up to 50lbs on a daily basis.
Must have the ability to safely operate company vehicles.
Basic Microsoft Excel, PowerPoint, and Word skills
Good organizational skills
Problem solving skills with high attention to detail
Strong time management, organizational, interpersonal and communication skills.
High School diploma or equivalent required.
1 year of prior experience in a similar environment is required.
Ability to follow detailed instructions.
Travel to all Corporate Housing locations from campus is required
Availability during evenings and weekends is required for select tasks and emergencies

Responsibilities

Manage all corporate housing for employees, new employees and internship employees.
Supports Facilities Manager with incidentals relating to corporate housing and campus responsibilities as needed.
Prepare contracts and leases for each corporate housing unit for review by Legal, HR and AP departments.
Monitor and accept monthly rental payments of all units and report financial info back to Human Resources.
Maintain files for each property including photos, contacts and inventory.
Maintain daily and monthly logs for management statistics
Coordinate tenant approval process with property owner and/or Management Company to establish new tenant set-up.
Provide tenants with an “arrival” folder containing all information needed including but not limited to codes/keys, contact information, cable and internet information and trash collection schedule as well as unit keys, mailbox keys and garage door openers if applicable.
Conduct inventory inspection upon tenant’s departure/walk throughs.
Schedule repairs and cleaning when each tenant moves out as well as routing by weekly cleaning.
Replenish inventory as needed, prior to arrival of new tenant.
Preventive maintenance scheduling.
Maintain accurate inventory of Corporate Housing supplies, housewares, accessories, and furniture within the units and in storage units.
Assist with inventory replenishing and inspections upon arrival and departure of residents.
Accept deliveries of supplies, housewares and furniture. Match packing slips with purchase orders and provide order receiving information to the facilities accounting department.
Receipt of apartment / unit condition form – coordinate resolutions, as necessary.
Transport inventory to all inventory locations/units
Maintaining cleanliness of all inventory areas
Re-fueling and prepping the corporate housing vehicles.
Meet with and escort contractors and vendors as needed
Meet with residents as needed
Photo evidence of any damages prior to arrival – furniture/appliance/structures of all units.
Assist with vacant unit inspections.
Works with Specialist and Lead to continue the process of standardizing product and inventory.
Continuous improvement of the inventory management – unit uniformity, consistency of inventory flow.
Assist in administrative duties as assigned by Specialist and Lead.
Assist Facilities Team with campus responsibilities as needed.