Corporate Fleet Administrator

Heartland • Kansas City, KS

3d • Onsite

About The Position

HeartLand is seeking a highly detail-oriented, organized, and dependable professional to join our Corporate Fleet team as a Corporate Fleet Administrator in Kansas City, MO . The Company HeartLand is a family of landscape services companies operating across the country, united by a people-first culture and a commitment to service. With 80+ local branches nationwide, our teams rely on a growing fleet of vehicles, trailers, and equipment to serve our customers every day. Strong fleet administration is critical to keeping our operations compliant, efficient, and moving forward. The Opportunity As HeartLand continues to expand, we are adding an hourly Corporate Fleet Administrator to support the day-to-day administrative execution of our fleet program. This role partners closely with the Corporate Asset Manager and focuses on routine, repeatable, and compliance-driven work — ensuring accuracy, audit readiness, and timely execution. In this role, you will: Process vehicle registrations, renewals, title transfers, and licensing documentation Track compliance deadlines and maintain organized, audit-ready fleet records Enter and maintain accurate asset data across systems such as Fleetrock, Holman, Motive, and Yooz Support asset sales and disposition documentation Reconcile fleet data between vendors, operating companies, and internal systems Serve as first-line support for routine fleet-related questions from local operating companies Coordinate documentation and data requests with fleet vendors and internal teams (Finance, Safety, HR, Operations) If this sounds like you, we’re looking for someone with: 2+ years of administrative, coordination, or data-entry experience Strong attention to detail and ability to manage time-sensitive tasks Proficiency in Excel and comfort working across multiple systems Clear written and verbal communication skills Fleet, vehicle, equipment, or compliance experience (preferred but not required) A process-driven mindset and high standard for accuracy and follow-through As the Corporate Fleet Administrator, you’ll enjoy: Competitive hourly pay based on experience Paid time off and holidays Comprehensive benefits package (medical, dental, vision, and more) 401(k) with company match Being part of a growing national organization with a strong local presence A stable, behind-the-scenes role that directly supports operational efficiency and cost discipline If you thrive in administrative work, enjoy keeping systems clean and compliant, and want to support a critical corporate function — we’d love to hear from you.

Requirements

• 2+ years of administrative, coordination, or data-entry experience
• Strong attention to detail and ability to manage time-sensitive tasks
• Proficiency in Excel and comfort working across multiple systems
• Clear written and verbal communication skills
• A process-driven mindset and high standard for accuracy and follow-through

Nice To Haves

• Fleet, vehicle, equipment, or compliance experience (preferred but not required)

Responsibilities

• Process vehicle registrations, renewals, title transfers, and licensing documentation
• Track compliance deadlines and maintain organized, audit-ready fleet records
• Enter and maintain accurate asset data across systems such as Fleetrock, Holman, Motive, and Yooz
• Support asset sales and disposition documentation
• Reconcile fleet data between vendors, operating companies, and internal systems
• Serve as first-line support for routine fleet-related questions from local operating companies
• Coordinate documentation and data requests with fleet vendors and internal teams (Finance, Safety, HR, Operations)

Benefits

• Competitive hourly pay based on experience
• Paid time off and holidays
• Comprehensive benefits package (medical, dental, vision, and more)
• 401(k) with company match
• Being part of a growing national organization with a strong local presence
• A stable, behind-the-scenes role that directly supports operational efficiency and cost discipline

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed