Fleet Administrator

Titan America • Norfolk, VA

2d

About The Position

The Procurement Agent & Fleet Administrator is responsible for managing the company’s vehicle fleet while overseeing procurement activities related to vehicles, parts, services, and fleet-related supplies. This role ensures operational efficiency, regulatory compliance, accurate recordkeeping, and cost-effective sourcing through close coordination with service brokers, dealers, vendors, and internal stakeholders.
This is a full-time position requiring consistent administrative oversight, real-time issue resolution, and proactive cost control.

Requirements

• Strong administrative and organizational skills
• High attention to detail and accuracy
• Effective written and verbal communication skills
• Proficiency with fleet management systems, procurement platforms, databases, and reporting tools
• Analytical skills with the ability to identify cost-saving opportunities and process improvements
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Maintain accurate and up-to-date records for all vehicles and drivers, including new vehicle acquisitions and transfers.
• Coordinate vehicle maintenance and repairs, including confirming approvals and tracking preventive maintenance schedules.
• Ensure compliance with government regulations, safety standards, and company policies for vehicles and drivers.
• Manage fleet data in fleet management systems, including fuel, mileage, maintenance, insurance claims, and renewal programs.
• Monitor and control fleet-related costs such as maintenance, fuel, rentals, invoices, and administrative fees.
• Manage vehicle documentation including registration, insurance, accident reports, inventory, and compliance records (digital filing).
• Support drivers by coordinating MVR checks, fuel PIN requests, data management, and training.
• Conduct plant visits to verify vehicle condition, audit leased vehicle inventory and liaise with plant managers and supervisors.
• Manage procurement of vehicles, fuel programs, rentals, and external services.
• Prepare and process purchase requisitions, purchase orders, and procurement documentation in accordance with company policies.
• Source, evaluate, and manage vendors and service providers to ensure quality, cost efficiency, and timely delivery.
• Negotiate pricing, discounts, rebates, warranties, and service agreements to achieve cost savings.
• Monitor supplier performance and contract compliance.
• Maintain accurate procurement records and support audits and compliance requirements.
• Analyze procurement spend and fleet costs and provide reports and recommendations to management.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed