Fleet Administrator

Titan Materials Group•Norfolk, VA

About The Position

Titan America LLC (NYSE: TTAM), a TITAN Group Company, is one of the premier producers of cement and building materials in the eastern United States and the North American subsidiary of the TITAN Group. With a history spanning over 100 years, Titan America has consistently delivered innovation, operational excellence, and sustainable solutions. Our comprehensive portfolio—including cement, aggregates, fly ash, ready-mix concrete, and specialty admixtures—serves diverse customer needs across commercial, industrial, and infrastructure markets. We have an excellent opportunity within our Procurement department at our Corporate Center, located in Norfolk, VA Job Description Procurement Agent & Fleet Administrator The Procurement Agent & Fleet Administrator is responsible for managing the company’s vehicle fleet while overseeing procurement activities related to vehicles, parts, services, and fleet-related supplies. This role ensures operational efficiency, regulatory compliance, accurate recordkeeping, and cost-effective sourcing through close coordination with service brokers, dealers, vendors, and internal stakeholders. This is a full-time position requiring consistent administrative oversight, real-time issue resolution, and proactive cost control.

Requirements

Strong administrative and organizational skills
High attention to detail and accuracy
Effective written and verbal communication skills
Proficiency with fleet management systems , procurement platforms, databases, and reporting tools
Analytical skills with the ability to identify cost-saving opportunities and process improvements
Ability to manage multiple priorities in a fast-paced environment

Responsibilities

Maintain accurate and up-to-date records for all vehicles and drivers, including new vehicle acquisitions and transfers.
Coordinate vehicle maintenance and repairs, including confirming approvals and tracking preventive maintenance schedules.
Ensure compliance with government regulations, safety standards, and company policies for vehicles and drivers.
Manage fleet data in fleet management systems, including fuel, mileage, maintenance, insurance claims, and renewal programs.
Monitor and control fleet-related costs such as maintenance, fuel, rentals, invoices, and administrative fees.
Manage vehicle documentation including registration, insurance, accident reports, inventory, and compliance records (digital filing).
Support drivers by coordinating MVR checks , fuel PIN requests, data management, and training.
Conduct plant visits to verify vehicle condition, audit leased vehicle inventory and liaise with plant managers and supervisors.
Manage procurement of vehicles, fuel programs, rentals, and external services.
Prepare and process purchase requisitions, purchase orders, and procurement documentation in accordance with company policies.
Source, evaluate, and manage vendors and service providers to ensure quality, cost efficiency, and timely delivery.
Negotiate pricing, discounts, rebates, warranties, and service agreements to achieve cost savings.
Monitor supplier performance and contract compliance.
Maintain accurate procurement records and support audits and compliance requirements.
Analyze procurement spend and fleet costs and provide reports and recommendations to management.