Corporate Executive Assistant

GM Financial•Irving, TX

2d•Hybrid

About The Position

Why GM Financial? GM Financial is the wholly owned captive finance subsidiary of General Motors and is headquartered in Fort Worth, U.S. We are a global provider of auto finance solutions, with operations in North America, South America, and the Asia Pacific region. Through our long-standing relationships with auto dealers, we offer attractive retail financing and lease programs to meet the needs of each customer. We also offer commercial lending products to dealers to help them finance and grow their businesses. At GM Financial, our team members define and shape our culture — an environment that welcomes new ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work — we thrive. Our Purpose: We pioneer the innovations that move and connect people to what matters. About the role Under general supervision, the Corporate Executive Assistant performs administrative work of a complex and confidential nature for an executive level officer. This team member has contact with other departments, as well as senior management and high-level officers both internal and external to GM Financial.

Requirements

Administrative and clerical procedures and systems
In-depth knowledge of GM Financial operations, policies, staff, and procedures
Thorough understanding of corporate executive and general office procedures
Customer service strategies and techniques (e.g., handling customer complaints, checking for customer satisfaction, ability to anticipate needs and offer assistance)
Working knowledge of Microsoft Office products, Word, Excel, Outlook, PowerPoint, Access, and Project
Must have proficiency in a full range of office responsibilities and procedures
Ability to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day duties
Ability to multi-task and meet tight deadlines
Ability to work independently with limited supervision
Advanced and accurate typing and word processing skills
Advanced grammar, spelling, and proofreading skills
Excellent organizational, oral, and written communication skills
Handling confidential matters and information
Operating basic office equipment and software applications
High School Diploma or equivalent required
5+ years of experience performing complex executive assistant duties, with experience performing administrative duties for executive level management preferred
Experience interacting with and supporting senior and executive levels of management required
Demonstrated ability to work independently and accurately with attaining a high level of accountability required
Proven experience managing and prioritizing access to senior and executive levels of management required

Nice To Haves

Bachelor’s Degree and/or completion of executive assistant courses preferred

Responsibilities

Prepare and distribute internal and external correspondence ensuring the integrity of confidential information - includes but is not limited to dictation, meeting minutes, memos, reports, and other professional communication
Screen and route telephone calls while accurately recording and routing messages on a timely basis
Review and distribute incoming mail as well as collect and route all outgoing mail
Schedule and coordinate appointments, meetings, conferences, and conference calls
Maintain and update electronic calendars and task lists for management assuring that complete information is available for all matters
Establish and maintain hard copy and/or electronic filing systems for departmental data, documents, and other materials
Prepare and distribute professional quality documents, reports, or presentations
Arrange all necessary travel arrangements that include airfare, lodging, and rental car
Copy all invoices, and distribute to appropriate individual for approval, while handling any invoice problems
Promote a positive, cooperative and professional attitude when interacting with other departments, customers, dealerships, and vendors
Research information as needed
Perform specialized administrative duties to support specific work unit as needed
Participate on special and confidential projects as needed
Finalize prepared documents (formatting, grammar/spelling, page numbers) prior to dissemination
Arrange travel itineraries based on corporate policy and personal preferences