Corporate Events Specialist

TCWGlobal•Irvine, CA

5d•Remote

About The Position

We are seeking an experienced Corporate Event Specialist to support the planning and execution of corporate events across a global events portfolio. In this role, you will manage events and assigned workstreams from initial planning through onsite delivery and post-event closeout. You will coordinate with internal stakeholders, agencies, venues, and vendors while maintaining disciplined schedules, budgets, and planning documentation. The ideal candidate is a hands-on event professional who can work independently, anticipate issues, and move fluidly between detailed execution and broader program objectives.

Requirements

5+ years of progressively responsible corporate event or experiential marketing experience, including ownership of complex events or major workstreams
Demonstrated ability to manage multiple concurrent programs, stakeholders, and deadlines in a fast-changing environment
Strong working knowledge of event planning fundamentals, hotel and venue operations, production, food and beverage, vendor management, and onsite execution
Experience managing budgets, forecasts, scopes of work, invoices, and procurement processes with strong attention to detail
Excellent project management, written communication, meeting facilitation, and stakeholder management skills
Ability to operate independently within an agreed scope, make sound decisions, and escalate material risks with clear recommendations
Proficiency with Microsoft Office or Google Workspace and event project-management tools
Ability to travel domestically and internationally as required and work extended hours during event delivery

Nice To Haves

Experience in B2B technology, enterprise software, or a global corporate environment
Experience supporting large conferences, sales meetings, and incentive programs
Experience with Cvent or comparable event technology
Working knowledge of accessibility, duty of care, sustainability, and inclusive event practices

Responsibilities

Lead end-to-end planning and execution for assigned corporate events, meetings, and event workstreams, from objectives and scope through onsite delivery and reconciliation
Build and manage project plans, timelines, run-of-show documents, decision logs, and presentation-ready status materials
Coordinate core event elements including venue and hotel planning, food and beverage, production, content logistics, speakers, attendee experience, transportation, gifting, signage, and onsite staffing
Own assigned budgets, forecasts, purchase orders, invoice tracking, and reconciliation; identify cost pressures early and recommend practical tradeoffs
Manage day-to-day agency, venue, and vendor relationships, holding partners accountable to scope, deadlines, service standards, and contractual commitments
Lead cross-functional workstreams with Marketing, Sales, Customer Success, Product, Communications, Creative, Finance, Procurement, and other business partners
Prepare agendas, facilitate planning meetings, document decisions, and drive follow-up actions to closure without requiring continuous direction
Maintain accurate shared files, presentations, trackers, and event documentation so materials remain current, organized, and presentation-ready
Support attendee communications, registration, housing, and operational workstreams in partnership with Event Operations and other program owners
Complete post-event reconciliation, debriefs, survey review, and recommendations that improve future programs