Corporate Event Planner

Scaling.com

About The Position

At Scaling.com, we help ambitious entrepreneurs achieve 10x growth in 3 years or less through world-class strategy, advisory, and execution. Our events are a core part of that experience—bringing together founders, CEOs, and senior leaders for immersive, high-impact environments that drive clarity, connection, and transformation. We don’t host ordinary events. We create experiences people remember. About the Role We are hiring a Corporate Event Planner to design and execute unforgettable, executive-level experiences for Scaling.com and our clients. This role owns the end-to-end planning and execution of all company and client-facing events—from intimate leadership retreats to large-scale summits. You will be responsible for delivering once-in-a-lifetime experiences that feel thoughtful, elevated, and seamless—events that reflect the quality of our brand and leave attendees feeling inspired, supported, and deeply connected to Scaling.com. This is a high-ownership role for someone who thrives in fast-paced environments, thinks creatively, executes flawlessly, and obsesses over guest experience.

Requirements

deeply organized and highly proactive
calm under pressure and excellent at execution
creative with strong attention to detail
obsessed with guest experience
comfortable working directly with executives and high-level clients
Proven experience planning corporate, executive, or VIP-level events
Strong vendor negotiation and budget management experience
Exceptional communication and stakeholder management skills
Highly organized and detail-oriented
Ability to perform under pressure in live-event environments
Experience with event or project management tools

Nice To Haves

Discretion and professionalism working with high-level leaders, an anticipatory planning mindset, strong creative instincts balanced with operational discipline, and a passion for delivering elevated, memorable experiences.

Responsibilities

Partner with leadership to define event objectives, themes, and success metrics
Translate business goals into elevated event concepts and experiences
Source, evaluate, and secure venues, catering, A/V, décor, transportation, and entertainment
Manage timelines, logistics, and on-site execution
Build and manage event budgets and negotiation of vendor contracts
Oversee on-site execution and troubleshoot in real time
Conduct post-event reviews and apply insights to future events
Own the full event lifecycle: concept, planning, execution, and post-event wrap-up
Design immersive, premium experiences for executive-level clients and internal teams
Develop event themes, run-of-show agendas, and attendee journeys that align with Scaling.com’s mission and brand
Ensure every event delivers meaningful connection, insight, and impact
Plan and manage all logistics including venues, travel, accommodations, catering, AV, decor, entertainment, and on-site operations
Build detailed timelines, budgets, and project plans for each event
Lead on-site execution and problem-solve in real time to ensure flawless delivery
Manage multiple events simultaneously while maintaining high quality standards
Source, negotiate, and manage relationships with venues, vendors, and event partners
Ensure contracts, timelines, and deliverables are met
Maintain a trusted vendor network for future events
Partner closely with leadership to understand goals for each event
Create white-glove experiences for Scaling.com executives and clients
Anticipate needs, personalize details, and elevate every touchpoint
Own event budgets and ensure cost-effective execution without compromising quality
Track expenses, manage invoices, and provide post-event financial reporting
Create SOPs and repeatable systems for scalable event execution