Event Planner

Corebridge Financial • Houston, TX

3d • Hybrid

About The Position

As an Event Planner on the Events & Sponsorships team, you will support the design and end-to-end execution of a portfolio of industry-leading events and meetings for Corebridge Financial. In this role, you will have the opportunity to bring new thinking to building breakthrough programs that drive engagement, business outcomes and affinity with partners, clients, and employees, and support the goals and growth of the organization. The ideal candidate for this role has experience working with C-suite and executive leaders, board members and clients, and will bring a blend of creative, strategic and consultative skills, a collaborative can-do mindset, and a willingness to roll up their sleeves and do what it takes to put plans into action to drive success.

Requirements

• Experience planning events in varying sizes including large scale/complex sales trainings, executive meetings, Board and associated committee meetings, client events, sales incentives, sponsorships, association meetings and employee appreciations.
• Strong business acumen and industry experience preferred as well as ability to maintain strong relationships with internal and external clients.
• Food and Beverage planning and BEO review
• Ground transportation planning and oversight
• Coordination of group travel flight booking and billing
• Hotel room block management
• Sourcing and RFP experience
• Negotiate group contracts with hotels and vendors and obtain concessions.
• Understand common contractual clauses such as Attrition, Force Majeure, and Cancellation/Re-booking.
• Deep verbal and written communication skills and an eye for visual design
• Experience bringing to life in-person and digital engagement programs
• Budget management expertise and proven strong negotiation skills
• Excellent creative problem-solving and team collaboration abilities
• Meticulous project management skills, with ability to think strategically, while focusing on the details necessary to plan and flawlessly execute successful programs
• Executive presence required
• Knowledge and understanding of FINRA entertainment and gift rules/SRO regulatory requirements and guidelines
• 5+ years of professional experience, Financial Services industry experience preferred
• Deep knowledge of CVENT event management and Attendee Hub functionality and features.
• Travel required (25%+ varying times throughout the year)
• Bachelor’s degree required, preferably in Event Management, Communications or Marketing disciplines

Nice To Haves

• CMP or CMM certified preferred

Responsibilities

• Plan and activate a portfolio of best-in-class meetings: Board and related meetings, internal and external meetings, client and partner events and conferences, including location and venue selection, vendor negotiation and contract approval, development of meeting themes and agendas, identification scheduling and management of internal and external speakers, coordination of logistics before, during and after the events, post-event surveys and reviews.
• Build and maintain registration sites and mobile apps using Cvent.
• Create event budget plans and provide regular oversight and management of same with accountability for variances and driving savings through negotiations and concessions.
• Write and manage RFPs, hotel and venue selection, contract negotiations, approvals, and supplier selection based on preferred companies and using company guidelines and tools.
• Lead meetings with internal contacts and external vendors for planning purposes.
• Produce meeting agendas and notes to share pre and post event. Assign/re-cap next steps.
• Bring key programs to life by collaborating with marketing and business colleagues to deliver experiential marketing initiatives, including digital engagement programs and brand activations.
• Manage third-party resources and agencies, including visual design, technical and production teams, destination management agencies, photographer/videographers, and live entertainment.
• Proactively recommends process improvements, including use of self-service tools, checklists and materials for smaller scale events to drive efficiencies and focus on higher value work.
• Proactively identify major issues and financial or reputational risks to Head of Events and recommends appropriate action.

Benefits

• Health and Wellness: We offer a range of medical, dental and vision insurance plans, as well as mental health support and wellness initiatives to promote overall well-being.
• Retirement Savings: We offer retirement benefits options, which vary by location. In the U.S., our competitive 401(k) Plan offers a generous dollar-for-dollar Company matching contribution of up to 6% of eligible pay and a Company contribution equal to 3% of eligible pay (subject to annual IRS limits and Plan terms). These Company contributions vest immediately.
• Employee Assistance Program: Confidential counseling services and resources are available to all employees.
• Matching charitable donations: Corebridge matches donations to tax-exempt organizations 1:1, up to $5,000.
• Volunteer Time Off: Employees may use up to 16 volunteer hours annually to support activities that enhance and serve communities where employees live and work.
• Paid Time Off: Eligible employees start off with at least 24 Paid Time Off (PTO) days so they can take time off for themselves and their families when they need it.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees