Event Planner

US Offices & Unit • Columbia, NY

1d • $72,200 - $125,600 • Hybrid

About The Position

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices across North America, Europe, Asia, and the Middle East, is seeking an Event Planner to join our Firmwide Events Team . This role is responsible for planning and executing firm-sponsored events, including client and internal programs and webinars. Working closely with Events, Marketing, Business Development, Practice Groups, and Office and Firm Administration teams, the Event Planner provides end-to-end planning, logistical coordination, and on-site execution to ensure events are delivered seamlessly, on brand, and in accordance with firm best practices. The Event Planner supports a diverse range of events, including receptions, dinners, conferences, seminars, CLE programs, webinars, and social activities. This role requires a highly organized, detail-oriented professional who can manage multiple projects simultaneously, anticipate needs, and adapt quickly in a fast-paced environment. Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will be resident in our New York or Washington, DC office and follows a hybrid three-day in-office working arrangement.

Requirements

• A bachelor’s degree and at least 5 years of relevant professional event, meeting, or conference planning experience.
• Experience planning corporate or client-facing events, preferably within a law firm, professional services firm, corporate environment, or agency focused on corporate events.
• Strong planning, organizational, and project management skills with the ability to manage multiple priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills with a strong client service orientation.
• Ability to build and maintain relationships in a highly matrixed environment.
• Sound judgment, discretion, and ability to maintain confidentiality.
• Proficiency in Microsoft Word, Excel, PowerPoint, and database applications.

Nice To Haves

• Experience with CVENT, OnArrival, ON24, and Webex preferred.
• Familiarity with CLE requirements is a plus.

Responsibilities

• Event Planning & Execution Serve as the lead planner for assigned events, owning timelines, logistics, and execution from concept through completion.
• Plan and execute firm-sponsored internal and external events, including client events, conferences, CLE programs, webinars, and social activities.
• Develop event plans, timelines, and task lists, and clearly communicate expectations and deadlines to stakeholders.
• Anticipate and adapt to last-minute changes while maintaining a high level of service, professionalism, and attention to detail.
• Logistics & Vendor Management Coordinate logistics for in-person, virtual, and hybrid events, including venue sourcing, catering, audiovisual needs, registration, signage, materials, décor, and on-site support.
• Serve as the primary point of contact with venues and vendors during contracting, planning, execution, and post-event stages, liaising with firm counsel as needed.
• Create and manage event budgets, including tracking expenses and ensuring timely processing of vendor payments in accordance with firm procedures.
• Coordinate with internal teams, including travel services, to support event logistics such as rooming lists and transportation.
• Virtual & Hybrid Events Plan and execute virtual and hybrid events, including webinars, timelines, testing, hosting, creative elements, and post-event reporting.
• Utilize and support virtual event platforms and tools to deliver client-facing and internal webinars.
• On-Site & Post-Event Support Provide on-site coordination for events, including directing venues, vendors, and event staff.
• Support event setup, execution, and breakdown as required.
• Lead post-event follow-up, including attendance reporting, budget reconciliation, feedback collection, and debrief materials.
• Maintain organized event plans, budgets, timelines, and records within Events team systems and databases.
• Collaboration & Continuous Improvement Support firm sponsorships, trade shows, and large internal firm events, including the Partner Meeting.
• Maintain awareness of event trends, technologies, firm protocols, and best practices.
• Travel to other firm offices or external locations as needed to support events.
• Work extended or non-standard hours as required to meet business and event needs.

Benefits

• Morgan Lewis offers competitive compensation and a comprehensive benefits package, including medical coverage, parental leave, paid time off, income protection programs, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level