Corporate & Business Transactions Paralegal - Richmond

Sands Anderson•Richmond, VA

14h•Onsite

About The Position

Sands Anderson is seeking an experienced administrative assistant to join our Business & Corporate Team in our downtown Richmond office. This is the perfect opportunity for a legal administrative assistant to step into a paralegal role with 300 annual billable hours. The paralegal ensures smooth operations and excellent customer service, maintaining good working relations and fulfilling business needs. The ideal candidate will be organized, professional, and capable of managing multiple tasks with a friendly and efficient demeanor.

Requirements

Three (3) or more years of experience in a corporate, business transactions or similar transactional practice.
Proficient in Microsoft Office, with excellent knowledge of Excel spreadsheets and PDF files.
Ability to maintain an organized filing system.
Exceptional customer service skills and professional phone manner.

Nice To Haves

Experience in business & corporate law is highly preferred.
Bachelor's degree preferred.
3+ years of experience supporting attorneys, preferably in a law firm environment.

Responsibilities

Create documents using advanced features of software packages, working from rough drafts, or notes, and perform preliminary research as needed.
Ensure correspondence is grammatically correct and ready for signature.
Drafting documents based on attorney provided templates.
Filing articles of incorporation, amendments, and restatements in multiple jurisdictions.
Searching for corporate records in multiple jurisdictions.
Handle administrative tasks for Registered Agent duties.
Maintain accurate and up-to-date calendars for assigned attorneys, coordinating meeting schedules and handling logistics for off-site meetings, including material, equipment, and food/beverage requirements.
Handle accurate billing for all attorneys assigned to support.
Prepare outgoing mail, including overnight express, and determine the appropriate recipient for urgent mail in the absence of the timekeeper.
Coordinate travel for timekeepers, including travel advances and expense reports, based on general instructions and travel preferences.
Prepare information to open and close client files, maintain filing systems and databases, conduct preliminary conflict checks for new cases, and handle billing procedures.
Complete special assignments independently or under general direction.
Manage legal documentation and correspondence with confidentiality.
Correspond with counsel, court, and clients as needed.
Create and manage both digital and hard copy filing systems for assigned attorneys.
Perform various other duties as assigned.