Corporate Administrative Assistant

TruHealth•Franklin, TN

8h•Onsite

About The Position

American Health Partners is looking for a professional front-of-office Corporate Administrative Assistant who can represent the culture of our company as the first point of contact for all visitors. Professional presence is a must as this position interacts with C-suite executives and is the gatekeeper of the C-suite executive offices. The assistant will schedule meetings and provide administrative support for an upper-level executive(s) as assigned. The position requires proficiency in Outlook calendar management, travel booking, and expense processing. Being attentive, joyful, friendly, welcoming, outgoing, and happy to assist is a pivotal part of this position. Teamwork, hospitality, and organizational skills are essential. Here are a few of our benefits: Annual performance wage increases 401k retirement plan with a company match Medical, dental and vision insurance Paid time off Holiday pay

Requirements

Proficient in computer skills, Microsoft Outlook Office products (Word, Excel, Outlook, PowerPoint, Teams), and Concur Expense reporting
Knowledge of office equipment to include copier, multi-line telephone, Pitney Bowes postage meter
Excellent communication skills (in-personal, verbal, and written)
Flexibility to meet project deadlines
Ability to multi-task and work independently with minimal supervision
Respects confidentiality of data and communications encountered in the workplace
Exceptional organizational skills and proactive
Ability to act with grace and professional integrity when faced with conflicts and changes
Customer service-oriented mindset
Demonstrates proficient project coordination and promotes process improvements
High school diploma required

Nice To Haves

Additional training/education is preferred

Responsibilities

Greet guests and escort them to the proper location
Receive, sort, and distribute incoming mail, deliveries, and packages
Outlook calendar management
Coordinate necessary travel arrangements and process travel expense reports in Concur
Handles daily C-suite lunch orders
Place catering orders for large meetings to include setup and cleanup
Schedule conference rooms and oversee the appearance and setup of each room
Maintain office and kitchen supplies, ensuring everything is well-stocked and organized
Daily review/distribution of company voicemail messages and fax messages
Maintain a clean, organized, and professional reception area pleasing to visitors and coworkers
Handles various administrative details with initiative and good judgment
Support office operations and special events
Direct report to the CEO Executive Assistant
Backup support for the CEO Executive Assistant
Backup support for coordinating exterior and interior building maintenance and inspection vendors
Some overtime may be required