Corporate Administrative Assistant

James G. Davis Construction (DAVIS) • Rockville, MD

23h • $26 - $31

About The Position

At DAVIS, we're redefining the way people experience construction by building success for all. SUMMARY: The Corporate Administrative Assistant performs a variety of tasks related to support of our Integrated Construction Group (ICG), Corporate Resource Group (CRG), Integrated Marketing + Development Group (IM+D), and general office support.

Requirements

• Associates degree or related experience
• Minimum of three (3) years of administrative support or customer service experience including experiences in MS Suite (Word, Excel, Outlook and Teams) and PDF editor (Adobe, Edge, Bluebeam)
• Ability to learn new software quickly
• A valid driver’s license

Nice To Haves

• Graphics and presentation program experience a plus

Responsibilities

• Generates, reviews, and distributes key statistics and reports
• Coordinates and validates billing for Verizon, ISPs, UBT (copy/print), AmEx purchases, and performs reconciliation and prepaid notation clean-up; AMEX purchase coordination
• Assists with the loaner vehicle program including check-ins / outs, inspections, maintenance coordination, driver documentation, and vehicle retrieval
• Supports department events, and coordinates meals for meetings and internal groups
• Compiles reports for Business Solutions; supports Microsoft Office 365 security monitoring and tracks incident statistics
• Sends department-wide birthday and anniversary congratulations, manages meeting invitations, and maintains email communications for PTO and report follow-ups
• Audits Toolwatch assignments, reviews asset fringe data, assists with Business Solutions product updates, and manages hardware and loaner device tracking
• Maintains accurate records by scanning, filing, and distributing documents; transcribes and organizes departmental materials and reports
• Manages project security documentation by receiving, safeguarding, and securely transmitting sensitive employee information containing PII, including applying appropriate encryption or password protection and coordinating timely delivery to government agencies or client security contacts

Benefits

• DAVIS offers a 100% employer-paid health care plan (to include family), life insurance, short- and long-term disability benefits, and an annual contribution to your HSA.
• DAVIS also offers annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education.
• Additional benefits include Employee Assistance Program (EAP), on-site fitness center, and parental leave.
• Eligible employees are provided a company vehicle or an auto allowance to support business activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree