Corporate Administrative Assistant

Nelson Mullins Riley & Scarborough, LLP•Houston, TX

About The Position

Nelson Mullins, an AmLaw 60 firm, is seeking Corporate Administrative Assistant to support partners and senior attorneys in the Corporate, Private Equity, Mergers & Acquisitions, and Transactional Tax practice groups in the Houston office. This position requires a proactive administrative professional with experience supporting corporate legal professionals in multiple practice areas, including mergers and acquisitions, private equity, and transactional tax. This role provides high-level administrative support for corporate transactions, including mergers, acquisitions, and private equity matters. Responsibilities include preparing and finalizing transactional documents and correspondence, coordinating signature packets and closings, maintaining organized transaction files, and tracking critical deadlines and compliance calendars. The position also supports IRS and state agency matters by preparing and submitting filings, managing correspondence with taxing authorities, and coordinating corporate and entity filings (including formations, amendments, annual reports, and UCC filings) across multiple jurisdictions. In addition, the role provides day-to-day administrative support to partners, including complex calendar management, client communications, billing, and time entry assistance, and maintaining organized document management systems in a fast-paced environment. We are seeking a candidate who is well-organized, detail-oriented, exercises sound judgment, exhibits reliability, accountability, confidentiality, and has exceptional written and verbal communication skills with a keen interest in providing purposeful support to lawyers and paralegals as part of a wider corporate practice team. With more than 1,000 attorneys, policy advisers, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, Virginia, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Requirements

At least 2 years of experience supporting partners in a high-volume M&A or transactional practice
Significant experience handling administrative matters involving the IRS and other taxing authorities
Direct experience interacting with the Texas Comptroller and managing corporate filings with Secretaries of State in Texas, Delaware, and other jurisdictions, both directly and through third‑party service providers
Ability to work independently with minimal supervision while managing multiple high-priority matters in a fast-paced environment
Exceptional organizational skills
Strong attention to detail
Professionalism
Client-service mindset
Well-organized
Detail-oriented
Exercises sound judgment
Exhibits reliability, accountability, confidentiality
Exceptional written and verbal communication skills
Keen interest in providing purposeful support to lawyers and paralegals as part of a wider corporate practice team

Responsibilities

Preparing and finalizing transactional documents and correspondence
Coordinating signature packets and closings
Maintaining organized transaction files
Tracking critical deadlines and compliance calendars
Preparing and submitting filings
Managing correspondence with taxing authorities
Coordinating corporate and entity filings (including formations, amendments, annual reports, and UCC filings) across multiple jurisdictions
Complex calendar management
Client communications
Billing and time entry assistance
Maintaining organized document management systems