Coordonnateur·trice de projets

Artelia•Montreal, QC

2d•Onsite

About The Position

We are looking for a bilingual project coordinator to support the execution of international projects involving logistics, contractual administration, supplier coordination, documentation, and project reporting. The position includes a significant logistics component, while also supporting the project manager in commercial follow-up, supplier coordination, project administration, and internal and external communications. The position will be divided approximately as follows: 40% Logistics Coordination, 25% Contractual Administration and Commercial Follow-up, 20% Supplier, Subcontractor, and Inspection Coordination, 15% Documentation, Reporting, and Project Administration.

Requirements

College diploma or bachelor's degree in logistics, supply chain, international trade, business administration, project management, engineering, or a related field.
Minimum of 3 years of experience in project coordination, logistics, contractual administration, procurement, or support for international projects.
Excellent organizational skills and ability to manage multiple priorities simultaneously.
Good follow-up skills, attention to detail, and professional communication.
Proficiency in Microsoft Office, including Excel, Word, Outlook, Teams, and SharePoint.
Fluency in French and English, both spoken and written, is required.

Nice To Haves

Experience with international shipping documents, supplier coordination, project documentation, and contractual follow-up is considered an asset.
Basic understanding of purchase orders, invoices, Incoterms, export/import documents, payment milestones, and contractual deliverables is considered an asset.

Responsibilities

Coordinate international shipments with suppliers, freight forwarders, customs brokers, inspection agencies, clients, and internal teams.
Track the preparation of shipments, packaging details, export documents, customs clearance, and delivery status.
Review and track shipping documents, including packing lists, commercial invoices, certificates of origin, inspection documents, and transport documents.
Support the project manager in tracking purchase orders, contractual requirements, payment milestones, warranties, delivery obligations, and change requests.
Follow up with suppliers on manufacturing progress, technical documents, commercial documents, inspection readiness, and delivery commitments.
Coordinate inspection-related activities, including inspection invitations, inspector documents, schedules, and inspection reports.
Maintain tracking spreadsheets related to logistics, procurement, documentation, inspections, payments, deliverables, and open actions.
Prepare project updates, meeting minutes, follow-up emails, correspondence with clients/suppliers, and internal reports.
Coordinate with engineering, procurement, finance teams, logistics partners, suppliers, inspectors, and clients to support the successful execution of projects.
Ensure proper filing, traceability, and confidentiality of sensitive commercial, logistical, and project information.