Coordinator

Massachusetts Teacher Association•Quincy, MA

3d•$67,754 - $98,389

About The Position

The Regional Coordinator is responsible for providing a wide variety of administrative and office support services to the Field & Organizing staff.

Requirements

High School Diploma. College or formal secretarial training preferred.
Three to five years of office experience including recent administrative experience.
Ability to meet the public with confidence and to work harmoniously with members and staff.
Must possess excellent written and verbal communication skills, strong organizational skills and attention to detail.
Proficiency with MS Word, Excel, PowerPoint.
Familiarity with database applications.
Ability to prioritize, handle multiple tasks simultaneously and must be responsive to deadlines.
Must have high level of dependability and carry out responsibilities with a positive cooperative attitude.
Ability to lift up to 20 lbs.

Nice To Haves

College or formal secretarial training preferred.

Responsibilities

Provide General administrative assistance; filing (paper and electronic), type notes, correspondence, MOA’s, grievances and proposals, merge documents, prepare materials for meetings, review departmental invoices, make copies, organize binders /folders and other administrative tasks.
Coordinate work assignments with department staff; serve as liaison to other departments and affiliates.
Use MS Office, including Word, Excel and PowerPoint to prepare reports, correspondence, contracts, charts etc.
Treat members with respect and courtesy; respond to or direct requests for service appropriately and promptly.
Receive visitors and staff. Screen and route telephone calls and mail.
Coordinate meetings; location, food, AV in conjunction with TPL department.
Enter data into databases, including VAN and IMS.
Conduct comparison research, including calling municipalities and locals for information, salary schedules and specific contract provisions
Enter and follow-up on settlement reports, post new contracts in the database and follow-up on outstanding contracts.
Track and maintain reports for local bargaining.
Submit requests for assistance to Boston Benefit Partners from locals and reviews associated billing.
Prepare green sheets, purples sheets, ULPs and other charges.
Submit health and safety consultant requests.
Prepare correspondence Proofread. documents for accuracy, completeness and clarity.
Maintain adequate office supplies and orders as necessary.
Attend meetings and record notes as requested.
Prepare monthly reports and submissions, including reports from part-time field staff
Maintain off-site storage and handles requests.
Review monthly billing for accuracy and add correct account number for payment.
Create PowerPoint presentations.
Create spreadsheets in Excel with proposals costs and scattergram analysis.
Incorporate MOAs into new CBAs.
Create automatic reminders: e.g. notices for contract reopeners.
Other duties as assigned.