Coordinator, Meridian Center for Global Leadership
About The Position
The Coordinator manages administrative, logistical, and financial arrangements for in-person and virtual leadership programs, including global-convening events, exchange programs, reverse trade missions, workshops, and trainings funded by federal and private-sector partners. Programs are implemented with Meridian Centers, including the Center for Technology, Innovation and Space, and engage government staff, technology industry participants, emerging professionals, and subject-matter experts. The Coordinator oversees the day-to-day implementation of long-term initiatives and short-term programs. This position is anticipated to support long-term federal awards and trainings and convenings with the U.S. Department of State and U.S. Trade and Development Agency. The Coordinator may also support division-wide communications and business development initiatives as capacity allows. Some travel may be required. The position is based in Washington, D.C., requires residence in Maryland, the District of Columbia, or Virginia, and may be partially remote until further notice.
Requirements
- Bachelor’s degree in International Relations, International Development, Political Science, Science and Technology Policy, Security Studies, Public Administration, Business, or a related field, or an equivalent combination of training, education, and experience.
- At least 2 years of relevant professional experience, including administrative, event, policy, or program support responsibilities.
- Ability to manage complex, detail-oriented tasks independently, prioritize multiple projects, and meet tight deadlines in a dynamic environment.
- Collaborative and proactive approach, strong interpersonal skills, and ability to work effectively with international visitors, partners, and funders.
- Strong intercultural communication skills, maturity, cultural sensitivity, and tact.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
- Commitment to fostering an inclusive workplace aligned with organizational values.
Nice To Haves
- Study or professional experience abroad, or experience working with international participants or programs.
- Experience with international convenings, standards bodies, or the United Nations ecosystem.
- Experience coordinating domestic or international group travel logistics and managing budgets in compliance with established financial procedures.
- Interest in emerging technology policy, including artificial intelligence, cybersecurity, or space.
- Familiarity with international exchange programs and federally funded project administration.
- Experience with Canva, Zoom, and Salesforce.
Responsibilities
- Coordinate end-to-end logistics for domestic and international-facing programs, including airfare, lodging, ground transportation, venues, and cultural activities, ensuring timely delivery and compliance with budgets and requirements.
- Manage logistics for virtual and hybrid programming, including videoconference platforms, event registration tracking, and digital materials.
- Produce written program materials such as session descriptions, talking points, briefing documents, runs of show, discussion questions, staffing plans, and program summaries.
- Administer and reconcile program funds, develop and monitor budgets, and process invoices, reimbursements, vendor payments, and monthly expense reports in compliance with funding regulations.
- Lead procurement processes, including drafting RFPs and RFQs, preparing vendor contracts, complying with procurement policies, and maintaining documentation.
- Support participant recruitment and selection; prepare materials and brief participants on grant provisions, travel arrangements, per diem, and insurance coverage.
- Collect and organize participant onboarding materials and prepare exchange visitor visa documentation as required.
- Maintain organized digital records in accordance with data privacy policies.
- Work with a program lead to provide stakeholder updates and assist with funder reporting, monitoring and evaluation, and final financial reconciliation.
- Provide onsite logistical support during domestic and international travel as needed.
- Support program communications by drafting social media posts, website content, and program highlights, and coordinating with the Communications team.
- Contribute to business development, including drafting supporting materials and packaging proposals.
- Complete organizational administrative responsibilities and meet administrative deadlines.
- Perform other duties as assigned.
Benefits
- Full medical plan with no deductible
- Dental insurance, including orthodontics
- Retirement plan with a substantial employer contribution from day one
- Fully paid life insurance
- Long- and short-term disability coverage
- Variety of voluntary benefits
- Generous paid leave and holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
