Coordinator Title Services

Hilton Grand Vacations•Boca Raton, FL

23h

About The Position

The Coordinator Title Services is responsible for the title closing process related to new and/or existing timeshare sales or the recovery of inventory for acquisition. The functions performed by a Title Specialist include but are not limited to preparation and process of various title documents related to real property conveyances; title search using various proprietary systems and public records to determine and/or confirm ownership of the underlying real estate; performing curative actions to clear title defects. Efficiently and accurately process closings of new or existing timeshare sales to include: review of sales documents, perform title search, confirmation of transaction type, preparation and processing of closing documents to include deed, mortgage, title policies, estoppel, affidavit, release/satisfaction as applicable, and recording and delivery of final documents to internal business partners. Data entry of recorded documents into master database. Act to resolve any title issues which may require cross-departmental communication and/or communication with internal and/or external business partners or timeshare owners. Follow up with external business partners to ensure timely completion of assigned tasks. Maintain a high degree of confidentiality, both internally and externally. Facilitate the processing of payments from consumers. Must be able to work independently as well as part of a team. Analytical and critical thinking skills required. Meet or exceed processing goals and deadlines as set by leadership which may change from time to time as business needs dictate. Coordinator Title Services will perform data entry, accounts payable, invoice tracking, scanning, upload of documents for recording and electronic file retention, and report generation tasks. Coordinator Title Services must be proficient in managing multiple systems and maintaining accurate records to include Bluegreen proprietary systems as well as external business partner systems as applicable. Communicate any areas in need of improvement to leadership and practice delivering solutions to problems. Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now, Completes all required Company training/compliance courses as assigned. Adheres to Company standards and maintains compliance with all policies and procedures. Performs other related duties as assigned.

Requirements

Must be accurate and detail oriented
Must possess strong communication (written and verbal) and organizational skills
Customer service oriented, with the ability to multi-task
Willing to learn new skills and develop personally and professionally
Independent self-starter with creative solutions
Computer literate with a strong knowledge of MS Office suite. Must have strong Excel and Word skills

Nice To Haves

2 years prior work experience in a professional office setting, familiarity in working with contracts, loans, real estate, title or financial services experience is preferred
Prior experience with any real estate settlement software, TSW, and use of various information management systems helpful but not required.

Responsibilities

Preparation and process of various title documents related to real property conveyances
Title search using various proprietary systems and public records to determine and/or confirm ownership of the underlying real estate
Performing curative actions to clear title defects
Process closings of new or existing timeshare sales to include: review of sales documents, perform title search, confirmation of transaction type, preparation and processing of closing documents to include deed, mortgage, title policies, estoppel, affidavit, release/satisfaction as applicable, and recording and delivery of final documents to internal business partners
Data entry of recorded documents into master database
Act to resolve any title issues which may require cross-departmental communication and/or communication with internal and/or external business partners or timeshare owners
Follow up with external business partners to ensure timely completion of assigned tasks
Maintain a high degree of confidentiality, both internally and externally
Facilitate the processing of payments from consumers
Meet or exceed processing goals and deadlines as set by leadership which may change from time to time as business needs dictate
Perform data entry, accounts payable, invoice tracking, scanning, upload of documents for recording and electronic file retention, and report generation tasks
Communicate any areas in need of improvement to leadership and practice delivering solutions to problems
Completes all required Company training/compliance courses as assigned
Adheres to Company standards and maintains compliance with all policies and procedures
Performs other related duties as assigned