Coordinator, Talent Acquisition
About The Position
The Recruiting Coordinator / Onboarding Specialist provides administrative and operational support from offer acceptance through new-hire orientation. The position coordinates preboarding and onboarding activities, maintains accurate candidate and new-hire records, supports job-posting and recruitment-event logistics, and helps ensure required documentation is completed on time. This role works closely with recruiters, hiring managers, People and Culture, and internal partners to provide a consistent candidate and new-hire experience while supporting compliance with organizational policies and applicable requirements.
Requirements
- At least 1 year of experience in recruiting coordination, HR administration, or a closely related role is required.
- Hands-on experience with an Applicant Tracking System (ATS) and/or HRIS platform is required.
- Proficiency in the Microsoft Office Suite (Outlook, Excel, Word, Teams)
- Strong organizational skills and the ability to manage competing priorities in a fast-paced environment
- High attention to detail and a commitment to accuracy in all things
- Excellent verbal and written communication skills
- A customer-service mindset centered on the candidate and new hire experience
- The ability to handle sensitive and confidential information with discretion and professionalism
- A collaborative spirit and the ability to work across departments with ease
Nice To Haves
- An Associate's degree in Human Resources, Business Administration, or a related field is preferred.
- Relevant experience in recruiting coordination, onboarding, or HR administration may be considered in place of a formal degree.
- Experience with Dayforce is a plus.
Responsibilities
- Support recruiters post-offer in the recruitment process from offer through orientation
- Update information on the New Hire Onboarding List (NHOL)
- Send out preboarding information to candidates
- Manage applicant tracking system (ATS) data, ensuring accuracy and completeness of candidate records
- Communicate with candidates regarding preboarding requirements and documents needed for further process in the preboarding phase
- Coordinate all pre-employment activities, including background checks, TB tests, fingerprinting, and required documentation
- Facilitate onboarding processes, ensuring timely completion of new hire paperwork and compliance requirements
- Serve as a primary point of contact for new hires, providing guidance on onboarding steps and answering questions
- Maintain onboarding records and track new hire progress in relevant systems
- Enter new hires into the Applicant Tracking System (Dayforce), ensuring all required hiring information and documentation is accurately completed.
- Support process improvements and initiatives to enhance recruitment and onboarding efficiency
- Support recruitment events, job fairs, and other talent attraction activities as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
