Coordinator Supplier Development

CPS Energy•San Antonio, TX

8d•Hybrid

About The Position

The Supplier Development Coordinator supports CPS Energy’s Supplier Development Program. This role supports all aspects concerning Supply Chain’s outreach, supplier registration and vendor record management efforts. Further, the Supplier Development coordinator ensures that Supply Chains processes remain easily accessible to our customers as well as provide both support and education to internal and external participants.

Requirements

Demonstrated experience with web posting
High level of proficiency with Microsoft Excel
Proficient with Microsoft Word, Outlook, Visio, Adobe, Google docs, SAP

Nice To Haves

Associate’s degree in Office Administration, Business or other related field from an accredited institution
Basic knowledge of fundamental concepts, practices and procedures of the procurement process
Ability to meet goals and objectives with minimal direct supervision
Ability to multi-task various critical work assignments in a fast paced environment in a professional manner
Initiative to work independently or as a member of a team, coordinating with others to achieve desired results

Responsibilities

Processes all Supplier Requests received by the Supplier Development Office through the online registration site or manual packages via email to completion.
Works on the evaluation process in getting the supplier approved and added onto CPS Energy bid lists to receive future solicitations and opportunities.
Acts as the internal and external liaison between CPS Energy and the local and small business population.
Participates in public speaking engagements, local business organizations, and event functions throughout the business community in support of CPS Energy initiatives.
Serves as a point of contact for local chambers of commerce, small business advocacy nonprofits, and other external stakeholders in support of case management referrals, program partnerships and event collaboration
Represents CPS Energy and Supply Chain at various venues and locations hosting community events, supplier networking, trade shows, resource fairs, business opportunity meetings, etc.
Promotes solicitations to external resource partners and stakeholders.
Runs reports in CPS Energy’s ERP system and associated applications to track purchase orders requiring subcontracting documents.
Processes and manages completed forms for reporting on subcontracting dollars, as well as compliance.
Analyzes and researches invoice discrepancies on open purchase orders to determine if a Letter of Assignment or Consent to Assignment is needed.
Creates the appropriate document and coordinates with legal, accounts payable, field representatives and suppliers on the proper execution of said document to resolve the discrepancy and allow payment on pending invoice(s).
Sets up and maintains supplier information in the Supplier Master Database.
Represents Supply Chain in cross-functional teams to impact decisions that are aligned with the strategic goals of the organization.
Develops, maintains and promotes effective working relationships and partnerships with stakeholders (internal and external) and customers.
Contributes to the development and/or services of the Supplier Development program by researching and resolving customer problems and recommending services in order to achieve customer satisfaction and loyalty.
Interact and coordinate with external vendors to deliver educational seminars regarding CPS Energy Supplier Development Program.
Coordinate and produce CPS Energy targeted outreach of local and small businesses via community fairs and events.
Initiate new supplier registration process within two business days of initial contact by interested firm.
Initiate process to update supplier record within one business day of requested maintenance by procurement team or impacted business unit.
Performs other duties as assigned.