Coordinator - SMS

Air Inuit•Montreal, QC

3d•Hybrid

About The Position

This role provides administrative and coordination support to Air Inuit’s Integrated Management System (IMS), Quality Assurance, and Safety Management System (SMS) programs, helping ensure compliance with safety and operational standards. The position is responsible for organizing and documenting safety and departmental meetings, preparing bilingual agendas and minutes, managing SMS reports and databases, maintaining employee training and compliance records, producing management reports, and supporting quality assurance initiatives. The ideal candidate is a highly organized, detail-oriented, and bilingual professional with strong analytical, communication, and problem-solving skills who can manage multiple priorities, maintain confidentiality, and contribute to the continuous improvement of safety, quality, and operational excellence within a dynamic aviation environment.

Requirements

Bilingual written and spoken (French/English)
College Diploma or equivalent
Ability to synthesize and summarize information
Ability to deduce, analyse and problem solve
Excellent interpersonal and communication skills
Professional, responsible and reliable attitude and able to maintain confidentiality
Good knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent time and work management skills and ability to work autonomously and under pressure
Detail oriented

Nice To Haves

Inuktitut (an asset)
Familiarity with data entry into databases (an asset)
Experience in quality assurance and in the field of aviation (an asset)

Responsibilities

Participate in the company's safety management system.
Assist the Integrated Management System (IMS) and Quality Assurance-Flight Manager.
Prepare invitations, agendas, and meeting minutes in English and French for bi-weekly SMS, Operations, and Departmental and monthly SST meetings.
Create, update, and follow-up on SMS reports in the database.
Prepare monthly reports on current SMS report files.
Maintain employee files and ensure their IMS training is up to date.
Maintain various lists and databases.
Perform all administrative tasks deemed necessary by the immediate supervisor.
Support the team and department according to operational needs.

Benefits

Registered Retirement Savings Plan (RRSP)
Comprehensive group insurance (life, medical and dental care, short- and long-term disability) fully paid by Air Inuit
3 weeks of vacation (6%)
Telemedicine program (for you and your eligible dependents)
Employee and Family Assistance Program (EAP)
Worldwide flight privileges through agreements with multiple airlines
Retirement allowance program
Exclusive corporate discounts
Profit sharing
Performance-based compensation programs