Coordinator, Sea Production

RWS Global•New York, NY

2d•$64,000 - $65,000•Onsite

About The Position

The Coordinator, Sea Production leads company management and talent hospitality across entertainment products produced by RWS Global for its clients. The role supports talent from casting through rehearsals and the contract period to debarkation, ensuring talent feels welcomed, cared for, and supported. It also upholds RWS and client brand standards and supports the operational needs and efficiency of Sea Production operations. As part of a global Sea Production team, the Coordinator collaborates across multiple time zones, travels internationally, and supports multiple clients and projects in a fast-paced, dynamic environment. The position is based at RWS Global’s New York City headquarters, with normal office hours of 09:00 to 17:00 and approximately 20% international travel.

Requirements

BFA/BA degree in Theatre or Entertainment fields, or equivalent professional experience.
1–3 years of experience in the entertainment industry, such as stage management, company management, or theatrical administration.
Advanced written and verbal communication skills.
Proficiency in Excel and Microsoft Office applications.
Flexible schedule allowing for approximately 20% international travel.
Motivation, dedication, passion, integrity, collaboration, and self-direction.
For travel-related roles, a valid passport for the duration of employment.
Proof of COVID-19 vaccination or proof of exemption is required.

Nice To Haves

Hospitality experience.
Cruise ship and/or theme park experience.

Responsibilities

Provide holistic company management for entertainment talent, including welcome and onboarding, travel and housing logistics, payroll onboarding and management, and medical and visa management.
Serve as the main contact for talent questions about travel, housing, onboarding, and payroll.
Create and coordinate medical appointment schedules and ensure talent knows where to go and what to do.
Secure and manage talent insurance policies.
Manage client-specific digital onboarding and travel systems.
Handle expense reimbursement and reconciliation.
Support shipping and receiving.
Log and file talent documents, itineraries, and related materials.
Support reconciliation and processing of monthly billables.
Support talent welcome, orientation, and travel meetings.
Support studio needs as assigned.
Ensure internal and external stakeholders follow policies set by the client delivery team.
Travel to ships as necessary.