Coordinator Scheduling | Surgical Services | Full-Time | Days

UF Health • Gainesville, FL

7h • Onsite

About The Position

This role oversees surgical block assignments and case scheduling for operating rooms across multiple inpatient towers, FSC/CSC, and Pain Management at Ayers. The coordinator collaborates with departmental surgery schedulers to optimize resource utilization, improve workflow efficiency, and support effective operating room operations. Responsibilities include managing scheduling, rescheduling, and cancellations, as well as maintaining equipment warranties and service contracts. The role also involves preparing PeopleSoft requisitions, facilitating FDA device-tracking audits, and investigating/resolving discrepancies in records.

Requirements

• High school diploma or equivalent required.
• A minimum of two years of office or clerical experience is required.
• At least six months of experience in a healthcare setting, preferably in an operating room (OR) environment.
• Prior experience should include familiarity with hospital or medical practice scheduling systems, billing/charge systems, and data collection and entry.
• Excellent written and verbal communication skills are required.
• Ability to communicate effectively with a diverse customer base.

Responsibilities

• Oversee surgical block assignments and case scheduling for operating rooms across all three inpatient towers, FSC/CSC, and Pain Management at Ayers.
• Coordinate and manage surgical scheduling, rescheduling, and cancellations in collaboration with departmental surgery schedulers to optimize resource utilization, improve workflow efficiency, and support effective operating room operations.
• Maintain and manage Surgical Services equipment warranties and service contracts, ensuring appropriate tracking, documentation, and coordination of required services.
• Prepare and process PeopleSoft requisitions for special orders, bill-only items, and equipment repairs in accordance with established procedures.
• Initiate, coordinate, and facilitate FDA device-tracking audits to ensure Surgical Services compliance with the Medical Tracking Device Policy.
• Investigate incomplete records, identify and resolve discrepancies, and collaborate with internal and external departments to ensure the accuracy, completeness, and integrity of all relevant information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED