Coordinator Research Data - Head & Neck Surgery

UT MD Anderson Cancer Center•Houston, TX

About The Position

The Clinical Research Data Coordinator supports Head & Neck clinical research activities by ensuring accurate data collection, management, and reporting for clinical studies. The role works closely with investigators, research staff, healthcare providers, and patients to support protocol compliance and study operations. It contributes to data integrity and the successful execution of clinical trials at UT MD Anderson Cancer Center. The position includes collecting and reviewing patient data, maintaining study databases and documentation, coordinating trial-related activities, supporting reports and audits, and communicating study requirements and deadlines. The ideal candidate has experience in patient-facing roles, strong communication and interpersonal skills, and the ability to build trust while managing sensitive information. The work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday.

Requirements

High school diploma or equivalent.
Two years of related work experience, or no experience if the preferred bachelor's degree is held.
Patient-facing experience and strong communication and interpersonal skills are described as ideal attributes.
Ability to build trust while managing sensitive information.
Follow applicable national, state, institutional, departmental, and sponsor guidelines.

Nice To Haves

Bachelor's degree.
A solid understanding of research protocols, data collection methods, and human subjects research.
Experience supporting clinical research studies and collaborating with healthcare professionals.
Strong organizational and multitasking abilities.
Proficiency with data management software, electronic medical records systems, and clinical research databases.

Responsibilities

Abstract and collect patient data from electronic health records and other source documents.
Track receipt of data, perform quality assurance reviews and data entry, and generate queries for missing or incorrect information.
Conduct ongoing and concurrent data reviews to ensure completeness and accuracy, and promptly resolve omissions or inconsistencies.
Assist with coordination, development, and maintenance of study databases.
Develop and maintain systems to control data flow, including spreadsheets and tracking tools for data not held in databases.
Provide data for study progress reports, patient safety reports, IRB continuing reviews, and IND reports.
Create accrual and toxicity reports and assist with protocol data compilation for statistical review and manuscript submission.
Use OnCore, OneIRB, and Epic to obtain and verify patient and protocol information.
Record protocol deviations in deviation logs according to sponsor and governing entity requirements.
Participate in sponsor-required monthly, quarterly, semiannual, and annual reporting activities.
Proactively screen potential patients for participation in Head & Neck clinical trials.
Consult with principal investigators and research personnel about ongoing studies and appropriately report relevant study information.
Participate in protocol site initiation, logistics, departmental, and institutional research meetings, as well as approved conferences.
Process protocol-specific shipment requests for study materials, supplies, specimens, and investigational agents.
Coordinate with research staff to identify and resolve study issues, including missing source documentation, adverse event reporting, and protocol deviations or violations.
Develop templates and processes that support complete and accurate data capture.
Communicate study timelines and upcoming deadlines to research staff.
Maintain professional expertise through institutional and external educational programs on research regulations and policies.
Track and manage protocol documentation and essential study documents according to sponsor and institutional requirements.
Communicate effectively in writing and verbally with institutions, sponsors, pharmaceutical companies, and regulatory organizations.
Coordinate and participate in monitoring visits, audits, and study reviews to support compliance and achievement of objectives.
Assist with protocol audits and participate in on-site audit activities.
Design, implement, and report on project activities and project status updates.
Maintain adequate supplies for research record storage and management.
Prepare terminated clinical trials for warehousing and record retention.
Follow national, state, institutional, departmental, and sponsor guidelines in daily work.
Support special projects assigned by the Clinical Research Manager and Principal Investigator.
Collaborate with multidisciplinary teams to achieve study objectives and compliance requirements.
Perform other duties as assigned.

Benefits

Employer-paid medical coverage starting on day one for employees working 30 or more hours per week.
Optional group dental, vision, life, AD&D, and disability insurance.
Accruals for paid time off and an Extended Illness Bank.
Paid holidays and wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service.
Access to wellness and fitness resources and employee resource groups.
Defined-benefit pension through the Teachers Retirement System.
Voluntary retirement plans.
Employer-paid life and reduced salary protection programs.
Educational opportunities and individual and team recognition.