Coordinator, Regional Office

DAVITA • Tampa, FL

1d • Onsite

About The Position

The Regional Office Coordinator provides direct administrative support to the Regional Operations Director (ROD). This role encompasses a wide range of secretarial and coordination duties, including managing correspondence, arranging conference calls and meetings, preparing DeNovo information, coordinating new facility open houses, and preparing monthly reports. The coordinator is also responsible for arranging travel plans, monitoring office supplies, managing calendars, reconciling expense reports, assisting with presentations, and acting as a liaison. The position requires adherence to company policies and regulations, participation in educational activities, and the ability to handle special projects, sometimes urgently. The role also expects the ability to work overtime and travel when necessary.

Requirements

• High school diploma or equivalent
• 2-3 years previous office coordinator experience strongly preferred
• Minimum one year experience as administrative assistant strongly preferred
• Minimum typing speed of 60-75 wpm
• Intermediate to advanced computer skills demonstrating proficiency in MS Word
• Intermediate to advanced computer skills demonstrating proficiency in Excel
• Intermediate to advanced computer skills demonstrating proficiency in PowerPoint
• Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment & Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors
• Excellent organizational skills (attention to detail and follow through extremely important)
• Ability to handle busy phones in a professional and courteous manner with all levels of the organization
• Ability to learn new processes quickly
• Sound judgment, troubleshooting, and problem resolution skills

Nice To Haves

• Associate degree or professional secretarial certification
• Proficiency in Business Map
• Proficiency in Geofinder Mapping Software
• Proficiency in Expensable
• Proficiency in Sidekick or Palm Pilot

Responsibilities

• Provide all secretarial support for ROD (letters, memos, faxes)
• Coordinate and arrange conference calls and gather data and prepare DeNovo information as needed such as (but not limited to) proposals, bids, state walk-through of facility
• Coordinate new facility open houses
• Prepare Monthly Facility Report Calendar and follow through with facilities
• Arrange travel plans for ROD
• Proactively monitor and manage office supplies and equipment needs
• Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel
• Reconcile and track expense reports
• Assist with creating presentations as requested
• Act as facility and customer liaison for ROD
• Other duties as assigned
• Attend education activities, in-services, and staff meetings
• Handle special projects on an as-needed and sometimes urgent basis
• Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO)
• Comply with state or federal regulations of the Injury Prevention and Safety Training Program
• Able to work overtime with little or no notice
• Able to travel when necessary

Benefits

• A "community first, company second" culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.
• Medical coverage
• Dental coverage
• Vision coverage
• 401(k) match
• Paid time off
• PTO cash out
• Family resources
• EAP counseling sessions
• Access to Headspace®
• Backup child and elder care
• Maternity/paternity leave
• Professional development programs
• On-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.
• Competitive total rewards package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees