Regional Office Manager

QXO•Portland, OR

2d•Onsite

About The Position

This position is an integral part of the Kodiak team providing local operational support to ensure alignment with business objectives across multiple regional locations. The role involves assisting with administrative duties for multiple sites to maintain operational efficiency, ensure consistency, and support compliance with key processes.

Requirements

Excellent communication skills with internal and external partners
Strong leadership abilities with a proactive mindset
Attention to detail and excellent organizational skills
Ability to independently solve complex problems
Location: This position is primarily on-site at a Kodiak operating company in Oregon. Locations include: Portland, OR, Bend, OR and Klamath Falls, OR
Regular in-person attendance is required Monday through Friday
Occasional travel (25%) will be required to assist the other companies
Prolonged periods of sitting at a desk and working on a computer
Ability to lift up to 15 pounds occasionally
Must be able to move between offices in the facility

Responsibilities

Provide administrative and operational support through tasks such as processing financial transactions, managing account documentation, handling compliance requirements, and maintaining accurate records to support executive and senior leadership decision-making
Oversee all aspects of the region’s accounting offices including Cash Management, Accounts Receivable, Credit & Collections and Accounts Payable
Collaborate with the HQ Accounting team to ensure the monthly, quarterly, and year-end close is completed accurately and within the monthly close cycle, including review of Balance Sheet reconciliations and P&L Statements.on researching, review, month-end close and financial reporting process
Maintain compliance with HQ policies and procedures to ensure proper documentation for audits and internal reviews
Reconcile working capital accounts and report to HQ Accounting on a weekly basis
Identify and recommend improvements to accounting processes and workflows for efficiency and accuracy
Research short payments, unapplied payments, credits, returns, and back-charges.
Work with internal customers, branches and well as external customers to resolve any issues on customer’s account
Serve as a culture liaison to promote a positive and engaging on-site work environment
Review AP data and correct entries and process errors
Data entry across multiple platforms and reports
Assist other support departments with on-site requests
Collaborate with leadership on the implementation of new initiatives
Monitor and maintain accounting systems activity and subledgers and resolve reoccurring issues
Coordinate budgets and report on actual vs budgeted figures
Perform other tasks assigned by leadership