Coordinator, Regional Office

DaVita Kidney Care

8d • $21 - $28 • Onsite

About The Position

The Regional Office Coordinator provides direct administrative support to the Sr. Director. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides support to the field for all onboarding activities for new TMs (equipment, systems requests, educational materials, etc); they will also be responsible for supporting for large scale meetings in partnership with our HSG national team • Provide all administrative support for ROD (letters, memos, faxes • Coordinate and arrange conference calls and gather data and prepare information as needed such as (but not limited to) proposals, bids, state walk-through of facility • Coordinate new annual off-site meetings • Arrange travel plans for Sr. Director • Proactively monitor and manage office supplies, educational materials, and equipment needs • Manage calendar and coordinate meetings with internal stakeholders • Reconcile and track expense reports • Assist with creating presentations as requested • Other duties as assigned • Additional expectations: o Attend education activities, in-services, and staff meetings o Handle special projects on an as-needed and sometimes urgent basis o Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO) o Comply with state or federal regulations of the Injury Prevention and Safety Training Program o Able to work overtime with little or no notice o Able to travel when necessary Here is what you can expect when you join our Village: • A "community first, company second" culture based on Core Values that really matter. • Clinical outcomes consistently ranked above the national average. • Award-winning education and training across multiple career paths to help you reach your potential. • Performance-based rewards based on stellar individual and team contributions. • A comprehensive benefits package designed to enhance your health, your financial well-being and your future. • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

Requirements

• High school diploma or equivalent
• 2-3 years previous office coordinator experience strongly preferred
• Minimum one year experience as administrative assistant strongly preferred
• Minimum typing speed of 60-75 wpm
• Intermediate to advanced computer skills demonstrating proficiency in the following systems: o MS Word (required) o Excel (required) o PowerPoint (required)
• Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment & Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors.
• Excellent organizational skills (attention to detail and follow through extremely important)
• Ability to handle busy phones in a professional and courteous manner with all levels of the organization
• Ability to learn new processes quickly
• Sound judgment, troubleshooting, and problem resolution skills

Nice To Haves

• Associate degree or professional secretarial certification a plus
• Business Map (preferred)
• Geofinder Mapping Software (preferred)
• Expensable (preferred)
• Sidekick or Palm Pilot (preferred)

Responsibilities

• Provides support to the field for all onboarding activities for new TMs (equipment, systems requests, educational materials, etc)
• Responsible for supporting for large scale meetings in partnership with our HSG national team
• Provide all administrative support for ROD (letters, memos, faxes
• Coordinate and arrange conference calls and gather data and prepare information as needed such as (but not limited to) proposals, bids, state walk-through of facility
• Coordinate new annual off-site meetings
• Arrange travel plans for Sr. Director
• Proactively monitor and manage office supplies, educational materials, and equipment needs
• Manage calendar and coordinate meetings with internal stakeholders
• Reconcile and track expense reports
• Assist with creating presentations as requested
• Attend education activities, in-services, and staff meetings
• Handle special projects on an as-needed and sometimes urgent basis
• Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO)
• Comply with state or federal regulations of the Injury Prevention and Safety Training Program
• Able to work overtime with little or no notice
• Able to travel when necessary

Benefits

• A "community first, company second" culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.
• Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more
• DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees