Coordinator, Public Relations

John Paul Mitchell Systems•Santa Monica, CA

17h•$31 - $34•Hybrid

About The Position

The Public Relations Coordinator is an entry-level role supporting public relations, influencer marketing, creator partnerships, events, trade media, product seeding, budget tracking, and cross-functional marketing initiatives for John Paul Mitchell Systems. The role helps organize projects, maintain trackers and reporting, and support creator and media outreach in a collaborative, creative, fast-moving environment. It is hybrid, based in the Santa Monica office three times a week, with up to 10% travel, mostly within the greater Los Angeles area. Responsibilities include coordinating influencer and creator programs; managing gifting, product seeding, mailers, and shipment logistics; supporting media relations and press materials; coordinating events; maintaining budget and campaign reporting; organizing cross-functional projects; supporting agency and community partnerships; and proofreading materials for brand voice, accuracy, and compliance. The role requires occasional evening and weekend work for events, launches, and press activities. Work is primarily computer-based and office-based, with occasional local travel and possible limited overnight travel, as well as lifting, carrying, and packing products and event materials. The expected hourly pay range is $31.25 to $33.66. The position is eligible for a discretionary bonus plan and, for eligible employees, a benefits package that includes insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, and discretionary vacation time.

Requirements

High school diploma or GED.
At least 1 year of experience in public relations, influencer marketing, communications, events, or marketing.
Exceptional organization, attention to detail, and follow-through.
Strong written communication skills and careful attention to spelling and grammar.
Ability to manage multiple deadlines and priorities.
Strong relationship-building skills and a professional, warm, collaborative approach.
Working knowledge of Excel, PowerPoint, Canva, and project trackers.
Sound judgment and discretion when handling creator, partner, and budget information.

Nice To Haves

Experience with influencer marketing platforms such as CreatorIQ, Tribe Dynamics, or Launchmetrics.
Event planning experience.
Public relations experience, including familiarity with media database tools such as Cision, Meltwater, or Muck Rack.
Social media knowledge.
Creator reporting experience.
Basic awareness of FTC guidance on endorsement and influencer disclosures.
Interest in or familiarity with the professional salon industry.
Bachelor's degree in public relations, communications, journalism, marketing, or a related field.
Experience supporting creator or influencer campaigns.
Beauty, fashion, lifestyle, or agency experience.

Responsibilities

Track creator agreements, deliverables, and approvals, and follow up with creators and internal teams.
Manage creator gifting and product seeding, and collect and organize creator content.
Help compile influencer performance reports for senior team review.
Support relationship management with pro artists, ambassadors, educators, and creators.
Coordinate product shipments, influencer and editorial mailers, event gifting, and creator replenishment requests.
Coordinate product donation requests, shipment tracking, and inventory with relevant teams.
Maintain mailing lists and distribution reports, handling contact information according to company privacy and data practices.
Build and maintain media lists and media contact databases, including trade media.
Monitor media coverage and prepare press clipping reports.
Research awards and deadlines and track editorial opportunities.
Assist with press kit updates and press release coordination.
Support planning and execution of Academy events, creator activations, media desksides, masterclasses, industry conferences, education events, community activations, and team events.
Manage event registration tracking, RSVPs, guest lists, venue research, travel coordination, and vendor communications.
Prepare run-of-show documents, handle product ordering, and manage day-of event logistics.
Maintain budget trackers, invoice tracking, purchase orders, spend reports, campaign reporting dashboards, and ROI trackers.
Partner with Finance and Marketing to keep spending organized and accurately documented.
Coordinate projects across PR, influencer, brand marketing, social, education, sales, and creative agency partners.
Update trackers, manage timelines, schedule meetings, follow up on action items, and maintain project status documents.
Organize campaign assets and help keep projects on deadline and stakeholders informed.
Coordinate with agency partners by gathering materials, managing approvals, tracking deliverables, coordinating meeting agendas, capturing next steps, and updating timelines.
Assist with ongoing management of influencer, PR, event, and media agency relationships.
Support administration of donation, sponsorship, and product requests, charity tracking, and community partnerships; maintain centralized trackers and documentation.
Proofread press materials, creator communications, and internal updates for brand voice, spelling, grammar, and accuracy.
Follow company guidelines for product claims, ingredient and label information, and endorsement disclosures; route questions to Marketing and Regulatory review before external sharing.