Coordinator of Public Programming

Access•Dearborn, MI

2d•Onsite

About The Position

Under limited supervision, the Coordinator of Public Programming uses knowledge of the arts, humanities, as well as administrative skills obtained through experience and/or formal training to manage the logistics surrounding the Arab American National Museum’s (AANM) various public programs. Work in close collaboration with relevant museum staff and seek to extend AANM’s educational and cultural programming in the community to provide an immersive gateway to explore and learn about our communities.

Requirements

Knowledge of event planning and logistics
Knowledge of performing arts
Knowledge of Arab American culture, arts, and/or Arabic language a plus
Skill in working with artists and individuals of diverse backgrounds
Skill in operating standard office equipment and using required software applications for program areas and other applications, including Microsoft Office
Ability to maintain confidentiality of sensitive information
Ability to partner with other functional areas to accomplish objectives
Ability to attend to detail while maintaining a big picture orientation
Ability to provide a high level of customer service
Ability to organize and prioritize multiple tasks and meet deadlines
Ability to communicate effectively, both orally and in writing
Ability to work independently as well as collaboratively
Ability to establish and maintain effective working relationships at all levels of the organization as well as with external partners
Bachelor’s degree in Public Programming, Humanities, Museum Studies or Education or equivalent education approved by Human Resources
At least two years of experience in event management or any equivalent combination of experience, education, and/or training approved by Human Resources

Nice To Haves

Arab American culture, arts, and/or Arabic language a plus

Responsibilities

Liaise event tech needs between artists/speakers and production staff
Conduct guided walking tours for groups of students and adults
Conduct and oversee outdoor guided tours in and around the Arab American National Museum’s neighborhood in East Dearborn as part of the AANM’s Neighborhood Tours program. (Yalla! Eat, Spaces of Dearborn, and Dearborn Garden tours)
Coordinating the complex administrative functions of the Neighborhood Tours project, which include docent staff training, and community outreach
Vendor/host recruitment, and liaising project promotion, evaluation, and communication between project staff and leadership
Utilize the techniques of dialogue, inquiry, and storytelling while leading tour groups
Review current tour content and scripts, and regularly update and revise as needed to enhance tour experience
Distribute promotional materials to designated locations throughout the various target communities
Research communities and organizations to help build audiences for programs
Coordinate and monitor event timelines and ensure deadlines are met
Coordinate event set-up, tear down and follow-up processes
Assess event staffing and volunteer needs and recruit/communicate with staff/volunteers as necessary
Coordinate and oversee volunteers at events
Work at AANM public programs, including several evenings and weekends
Issue check requests, invoices, and other fiscal paperwork
Monitor event budgets, maintain event income, expense records, and ensure compliance with fiscal and grant requirements
Manage event ticket sales and monetary reconciliation process
Operates standard office equipment and uses required software applications
Performs other duties and responsibilities as assigned