Coordinator, Provider Funding Monitoring & Compliance (Program Admin Officer 4)

The Government of Nova Scotia•Halifax, NS

8d•CA$3,410 - CA$4,006•Onsite

About The Position

The Early Learning and Child Care (ELCC) sector is in the midst of significant transformation in Nova Scotia, including operating in a changing funding environment. As new funding structures, reporting processes, and accountability requirements continue to mature, the department is strengthening how it monitors public funding, supports funded organizations, and promotes clear, consistent accountability. As Coordinator, Provider Funding Monitoring and Compliance, you will review financial and non-financial information, identify risks or issues requiring follow-up, and help determine practical next steps. This work requires strong financial judgement, careful analysis, and the ability to assess situations where the issue may not be immediately clear. You will work closely with Financial Advisory Services, ELCC program areas, and funded organizations to clarify expectations, support compliance, improve processes, and help ensure public funding is used as intended. Your work will support public trust while contributing to a stable and sustainable early learning and child care sector.

Requirements

Bachelor's degree with a focus in accounting, finance, business administration, commerce, or a related field, plus six years of related experience. An equivalent combination of training and experience may be considered.
Strong financial and accounting experience, with the ability to review funding agreements, assess financial information, identify risk, and make sound recommendations.
Understanding of how to apply accountability requirements in a practical way, especially in environments where processes, systems, or expectations are still evolving.
Comfort working through complexity and ambiguity.
Ability to ask the right questions, look beyond the numbers, and determine whether an issue requires clarification, process improvement, corrective action, or escalation.
Ability to balance financial stewardship with relationship-based problem solving and support organizations in meeting funding and reporting expectations.
Experience interpreting funding agreements, financial documents, policies, procedures, or accountability requirements.
Experience reviewing financial information to identify risks, gaps, trends, or areas requiring follow-up.
Experience supporting compliance, monitoring, internal controls, or process improvement activities.
Experience working with funded organizations, third-party service providers, not-for-profit organizations, small businesses, or other external partners.
Experience providing clear financial advice and recommendations to non-financial audiences.
Experience developing practical tools, templates, procedures, reports, or briefing materials.
Experience working independently in a changing program, funding, or service delivery environment.
Experience managing confidential and sensitive information with sound judgement and discretion.
Strong communicator, analytical thinker, and practical problem solver.
Professionalism, curiosity, and good judgement to complex situations.
Ability to maintain accountability while building productive working relationships.

Nice To Haves

Chartered Professional Accountant designation, enrollment in the CPA program, or another relevant certification such as Certified Internal Auditor.
Experience with SAP or other financial systems.
Experience working with grants, transfer payments, contribution agreements, or public funding programs.
Experience working with child care operators, community-based organizations, not-for-profit organizations, small businesses, or other third-party service providers.
Knowledge of the early learning and child care sector, including issues related to affordability, accessibility, wages, operations, and sector sustainability.
Experience supporting compliance, monitoring, accountability, or internal controls in a developing or changing program environment.
Bilingualism in English and French.

Responsibilities

Lead and coordinate monitoring activities related to funding agreements with child care operators, agencies, and other funded organizations.
Review financial and non-financial information to identify risks, trends, gaps, and areas requiring follow-up.
Interpret funding agreement requirements and support practical approaches to assessing compliance.
Work with funded organizations to understand reporting issues, clarify expectations, and support corrective action where needed.
Provide financial analysis, advice, and recommendations to branch leaders to support sound decision-making.
Work closely with Financial Advisory Services on funding, accounting, monitoring, internal control, and reporting matters.
Help design and improve monitoring tools, processes, templates, procedures, and accountability mechanisms.
Support the development and implementation of practical internal controls for grants administration and related ELCC funding activities.
Identify process gaps and recommend improvements that support consistency, transparency, and accountability.
Contribute to work related to new or evolving operational funding structures in the early learning and child care sector.
Prepare reports, briefing materials, analysis, and recommendations for management and senior leaders.
Support program areas by translating financial and compliance information into clear, usable advice.
Balance financial stewardship with a relationship-based approach that supports sector understanding, trust, and compliance.