Coordinator, Programs

YOUNG MENS CHRISTIAN ASSOCIATION OF METROPOLITAN LOS ANGELES•Los Angeles, CA

4d•$20 - $20•Onsite

About The Position

The Youth & Government Program Coordinator for Cal Y is responsible for supporting the Y&G program and creating a welcoming and supportive environment for team members, volunteers, and program participants. This role is responsible for much of the administrative work and coordination for the Y&G program.

Requirements

AGE: 21 years old or older
YMCA Team Leader Certification preferred.
Red Cross, American Heart Association, or ASHI First Aid/CPR/AED Certification, required within 30 days of hire.
Valid Driver’s License, required.
Excellent analytical skills and attention to detail
Experience in team-based, cross functional work environments with effective and respectful communication skills
Ability to maintain confidentiality
Excellent oral and written communication skills
Proficiency in Microsoft Office Suite and Google Suite
knowledge and experience creating social media content.
Ability to lift 50 pounds
Ability to become a YMCA driver including a valid drivers license, clean driving record, successful completion of a written driving test, successful completion of a behind-the-wheel driving test, satisfactory completion of pre-employment/random/post-accident drug testing

Nice To Haves

Previous experience with branded social media, preferred.
Previous experience coordinating travel, preferred.

Responsibilities

Create a welcoming environment for all staff, volunteers, and program participants even in difficult situations
Responsible for communicating updates, deadlines, and other important information in a professional and welcoming manner with team members, volunteers, program leaders, and program participants
Accurately process participant registrations in a timely manner using various systems and platforms including ActiveNet, Camp Docs, AirTable, etc.
Troubleshoot any challenges or issues with registrations
Create, update, and maintain all Delegation documents & forms in accordance with Y-USA branding guidelines
Collect and review submitted documents from Delegations, and contact leaders regarding upcoming or missing documents
Manage and coordinate the volunteer onboarding cycle, ensuring compliance with state laws and YMCA policy
Facilitate and track all volunteer and staff travel, including ensuring bookings on approved flights, and reviewing and submitting volunteer reimbursement requests to ensure accurate and timely completion.
Responsible for the ordering of all office and program supplies, including maintaining inventory and communicating with supervisors and the purchasing team for approvals, delivery, etc.
Responsible assisting or leading the program set-up and tear-down, as needed
Responsible for creating program surveys in collaboration with staff & key volunteers
Draft copy for program flyers, in accordance with Y-USA branding guidelines.
Maintain the Youth & Government contacts database
Create and manage social media content on Instagram, Facebook, LinkedIn, etc. in accordance with Y-USA branding guidelines and YMCA policies
Manage the Y&G office and administrative volunteers at program event sites.
During conferences/programs/events, assist participants with questions, respond promptly and courteously to all complaints, compliments and inquiries while following and enforcing the YMCA policies and procedures
Participate Annual Campaign, Future Leaders Campaign (FLC), and other fundraising events by identifying and recruiting campaigners
Attend staff meetings and trainings as required
Uphold YMCA policies for safety, supervision, mandated reporting and risk management
Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff
Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational