Coordinator, Programs & Events
About The Position
The Coordinator, Programs & Events provides vital support to the Programs & Events team across the Guild’s Official Screenings Program, PGA Awards-related events, Produced By Conference, committee-led events, networking events, and virtual meetings and webinars. This role supports programs and events from initial planning through execution and post-event wrap-up, coordinating registration, attendee communications, event logistics, on-site support, and program records. The Coordinator works closely with members, colleagues, volunteers, vendors, and other partners to help deliver thoughtful, well-organized experiences across the Guild’s programming.
Requirements
- Bachelor’s degree preferred.
- 1–3 years of experience in events, programs, administrative coordination, or a related field preferred.
- Strong organizational and time-management skills with the ability to prioritize multiple assignments and meet deadlines.
- Meticulous attention to detail and a commitment to accuracy.
- Strong written and verbal communication skills.
- Professional and responsive approach to member and stakeholder inquiries.
- Ability to remain positive, flexible, and composed in fast-paced or stressful situations.
- Strong initiative, judgment, and problem-solving skills.
- Proficiency with Microsoft Office and comfort learning event, database, registration, and collaboration platforms.
- Ability to work occasional evenings and weekends as required for events.
Responsibilities
- Support the planning and execution of member screenings, networking events, committee-led events, and other programming from initial planning through post-event wrap-up.
- Coordinate event logistics, including creating registration pages, sending e-blast invitations, managing registration lists and waitlists in real time, and supporting on-site operations to ensure a seamless member experience.
- Serve as a staff representative at select in-person events and screenings, providing on-site coordination and support.
- Manage event registration and attendance information and maintain accurate program records, trackers, and reporting.
- Support a variety of member-facing programs, including committee-led events, networking opportunities, virtual panels and meetings, and annual special events.
- Assist with the execution of PGA Awards-related events and other high-profile Guild programs throughout the year.
- Support the end-to-end attendee experience for the Produced By Conference, including registration and on-site operations, and assist with the coordination and oversight of event volunteers.
- Provide support across the Programs & Events department as needed, adapting to shifting priorities and seasonal programming demands.
- Monitor and respond to member inquiries in a timely and professional manner, ensuring questions are addressed or directed to the appropriate team member.
- Maintain a broad understanding of Guild programs and activities to effectively support members and internal stakeholders.
Benefits
- medical coverage options
- dental coverage options
- vision coverage options
- 10 paid holidays per year
- 2 paid personal days
- monthly parking at the PGA office is paid by the Guild
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
