Coordinator, Production and Operations

All Stars Project Inc.•New York, NY

34d•Onsite

About The Position

The Production and Operations Coordinator, All Stars Project of New York (ASP NY), supports operational excellence in office management, information technology, event/project production, and overall coordination across ASP NY programs and activities. The Coordinator reports to the Director, Production and Operations, ASP NY. The position requires in-person attendance, Monday-Friday, in the ASP NY regional office.

Requirements

2-4 years of relevant office or production experience, preferably in a non-profit setting.
Strong interpersonal skills: ability to relate to youth, volunteers, all levels of staff and professional partners
Strong verbal and written communication skills
Proficient level computer skills including Microsoft Office programs, specifically Microsoft Excel and Microsoft Word
Skill/experience in managing office equipment, including but not limited to knowledge of basic computer operations and maintenance for both Mac and PC computers
Organized and extremely detail-oriented
Commitment to underserved youth development
Proactive team player and flexibility in adjusting to new directions and new environments
Ability to lift 25 pounds and climb a ladder
Flexibility in schedule; ability to work on evenings and Saturdays

Nice To Haves

Bachelor’s degree or equivalent experience preferred

Responsibilities

Assist with the scheduling of activities in the facility.
Assist with the scheduling of required inspections and infrastructure maintenance.
Perform as daily front-of-house security at the lobby desk, including directing calls, greeting and directing staff, tenants and visitors and accepting and trafficking deliveries.
Support the day-to-day operations of the 42nd Street Center.
Assist with maintenance of ASP NY operations and compliance tracking document.
Organize facility inventory and maintain inventory list.
Retain Fire Department New York compliance certifications as directed by supervisor and execute related facility checks.
Assist staff with basic technology issues and questions, such as installing printers, mapping network shares, and installing software.
Serve as liaison with Managed Service Provider.
Maintain inventory of software and hardware.
Support maintenance of photo inventory.
Set up new equipment; prepare old machines for discarding.
Ensure all technology equipment is in good working order.
Assist in organizing volunteers for tasks and activities.
With input from the ASPNY leadership team, create and maintain the calendar of volunteer opportunities.
Provide event production support for ASP NY events and activities.
Respond to additional requests from the Director, Production and Operations