Coordinator, Procurement & Contracts

NAACP•Baltimore, MD

8d•Onsite

About The Position

The NAACP Empowerment Programs, Inc., a 501(c)(3) nonprofit organization for equal rights, seeks a Coordinator, Procurement and Contracts to support the Procurement team for vendor contracting, process streamlining, status updates, and driving recommendations to support the Association’s policies and guidelines. The Coordinator of Procurement and Contracts will help draft, review, and revise a wide variety of inbound and outbound contracts, including vendor, independent contractor, marketing, events, licensing, confidentiality, and other agreements. The Coordinator of Procurement and Contracts will also assist in the creation and maintenance of contract-related processes, systems, and playbooks to improve transaction velocity, efficiency, and standardization while also identifying improvements to current workflows.

Requirements

High School Diploma and Certificate in Procurement and Contracts or equivalent
1-2 years of experience working in procurement or contracts administration
Familiarity with content and standard working language for contracts
Proficient with Microsoft Office Suite, Microsoft Programs, data visualization applications, or related software
Proven ability to build professional relationships with management and vendors to achieve outcomes
Proven ability to collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified
Excellent written and verbal communication skills

Nice To Haves

Bachelor's degree preferred
Prior experience utilizing DocuSign and Contract Life Cycle Management (CLM) software and AI tools in a procurement role

Responsibilities

Assist the Manager of Procurement and Contracts by ensuring a comprehensive contract management system is rigorously maintained
Coordinate business and system enhancements to facilitate improved reporting
Identify issues. liaise, and provide guidance on contractual matters
Draft and create contracts for review by management
Support compliance by ensuring appropriate contractual terms is in place with vendors
Organize and contribute to templates, playbooks, and guidance documents
Prepare presentations and draft and revise contract letters
Conduct training on contracting processes and initiatives
Write, evaluate, support the negotiations and execution of various contracts
Maintain correspondence and documentation related to contracts
Monitor contracts and advance close-out, extension, or renewal of contracts
Collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness, addressing, and resolving gaps when identified
Document processes, policies, and procedures to establish a repository of institutional knowledge to be leveraged across Procurement and the Association
Problem-solve contract-related issues and escalate as necessary
Support additional organizational, administrative, and special projects, as necessary
Perform other duties assigned by the Manager, Procurement and Contracts, or other designee